Stone for Elk Conservation Area

The Virginia Department of Wildlife Resources is seeking a contractor to deliver and spread 6,000 tons of 3/4-inch crusher run stone for the Elk Conservation Area located near 2276 Warfork Road in Vansant, Virginia. This procurement is an Invitation for Bid (IFB-81170) covering two jurisdictions: Bland County and Virginia Beach City. The stone must conform to Virginia Department of Transportation Road and Bridge Specification standards and will be tailgate spread on the road system at the designated conservation area. Sealed bids are due by December 13, 2024, at 9:00 AM ET, with a public bid opening via Microsoft Teams at 9:15 AM ET the same day. The contract will run from the date of award through December 31, 2024, with delivery expected to commence promptly after award. The Department will evaluate bids based on lowest responsive and responsible bidder, considering net prices. The solicitation allows for a slight overdelivery of up to 5 tons or 20% of the required amount, which will be billed at the winning bid unit price.

The procurement includes specific set-aside provisions for small businesses, with a statewide goal of 42% purchases from Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses. Quality Mechanical Contracting LLC has been identified as the awarded vendor (eVA Vendor ID: SUP113756), located in Glade Spring, Virginia. Payment terms are net 30 days for invoices over $5,000, with charge card payments available for smaller amounts. The contract allows for some flexibility in delivery, permitting potential overdelivery at no additional cost to the Department of Wildlife Resources and potential underdelivery at the agency's discretion. Vendors must submit their bids through the eVA (Virginia's eProcurement Portal), following specific submission guidelines outlined in the accompanying procedural documents. Inquiries about the solicitation must be directed to Aaron Stevenson via email by December 11, 2024, at 8:00 AM ET. While a specific budget range is not explicitly stated, the procurement involves approximately 6,000 tons of stone delivery and spreading.