Stone for Clinch Mountain WMA

The Virginia Department of Wildlife Resources is requesting sealed bids for crushed stone delivery to Clinch Mountain Wildlife Management Area and Hidden Valley Wildlife Management Area under a Quick Quote solicitation, with bids due September 15, 2026 at 9:00 a.m. This procurement is set-aside for award priority to DSBSD-certified micro and small businesses.

The scope requires furnishing and tailgate spreading of #26 crusher run stone conforming to the most recent Virginia Department of Transportation Road and Bridge Specification Book standards on two designated roads within the WMA. Road 1 (coordinates 36.90425, -81.84108 to 36.93372, -81.82557) requires 500 tons; Road 2 (coordinates 36.93372, -81.82557 to 36.95752, -81.81348) requires 300 tons, totaling 800 tons. All deliveries must be completed by September 30, 2026. The Commonwealth will accept overdelivery of up to 5 tons or 20 percent of the required amount per line item, whichever is less, billed at the winning bid unit price.

Award will be made on a grand total basis to the lowest responsive and responsible bidder. All vendors must register in eVA and pay applicable transaction fees (1% capped at $500 for small businesses and $1,500 for other businesses). The contractor must maintain workers' compensation insurance (statutory requirements), employer's liability of $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate, and automobile liability of $1 million combined single limit. Invoices exceeding $5,000 will be paid within 30 days of complete delivery and receipt of a valid invoice submitted to voucheraccounting@dwr.virginia.gov. Bidders should direct inquiries to Aaron Stevenson at aaron.stevenson@dwr.virginia.gov and provide delivery notification 48 hours prior to shipment to Tom Hampton at 276-780-6734.