Stone and Aggregate - Cedar Lakes Conference Center

The West Virginia Department of Agriculture, on behalf of Jefferson County, is issuing an Agency Request for Quote (ARFQ 1400 AGR2600000002) to establish an open-end term contract for the supply and delivery of stone and aggregate materials to Cedar Lakes Conference Center in Ripley, West Virginia. The procurement seeks quotes for eight line items with estimated annual quantities of 100 tons each, including #8 Limestone, #57 Limestone, #67 Limestone, Oversized Decorative Stone, Cherokee Stone, Small Decorative Pebbles, #4 Gravel, and Mason Sand, with all materials required to meet or exceed industry standards for quality. All materials must be delivered FOB to Cedar Lakes Conference Center at 82 FFA Drive, Ripley, WV 25271, with all freight and delivery costs included in the unit bid pricing. Standard orders must be completed within five working days of receipt, while emergency orders must be delivered within 24 hours or per an agreed timeframe. Vendors must submit completed pricing pages with signed terms and conditions, addendum acknowledgments if applicable, and proof of Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence. The initial contract term is one year from the award date, renewable for up to three successive one-year periods upon mutual written consent. Written vendor questions must be submitted by 11:30 a.m. EST on July 21, 2025, and completed bids are due by 11:30 a.m. EST on Tuesday, July 29, 2025, through the Vendor Self Service Portal, fax, or courier delivery. Award shall be made to the vendor offering the lowest overall total cost that meets all specified requirements.

The solicitation documents do not indicate any specific set-aside designations or restrictions on the types of organizations that can respond to this opportunity. No incumbent vendors or current contractors are identified in the available documentation. Vendors must be properly registered with the West Virginia Purchasing Division and comply with all applicable federal, state, and local laws, while maintaining current contact information and designated contract managers in the wvOASIS system. Vendors must acknowledge receipt of all addenda issued with the solicitation to avoid bid disqualification and are required to carry sufficient inventory to fulfill contract obligations. The contract is contingent upon appropriation of funds by the Legislature or other funding availability. No specific budget range or award value is disclosed in the solicitation documents; however, pricing shall be firm for the life of the contract unless otherwise specified, and vendors must extend any publicly advertised sale prices to the State at the lower of the contract price or public sale price.