Stockpicker Vehicle & Picking Platform-State Records Center

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Education and Labor Cabinet's Department for Libraries and Archives, is issuing Request for Bid (RFB) 758 2600000507-1 for a one-time purchase of warehouse material handling equipment for the State Records Center. The procurement requires one new, current model year stockpicker vehicle with a 3,000-pound capacity, 24-volt system with lead acid battery and charger, featuring a 210-inch lift height, 6.5 mph travel speed, wire mesh windshield, manual pallet grab, and LED lights, along with one 42 x 48-inch order picking platform with 2,000-pound capacity and tri-form super structure with three adjustable shelves. Both items must be delivered to 1425 Leestown Road, Frankfort, Kentucky 40601, with delivery and assembly required by June 30, 2026, and a one percent daily deduction from invoices for each day delivery is delayed past the contracted due date. The bid evaluation will utilize a best value ranking approach with price weighted at 90 points and delivery weighted at 10 points, with the lowest-priced bid receiving maximum points and subsequent bids scored proportionally. Key deadlines include a written questions deadline of April 10, 2026 at 1:30 PM ET, Commonwealth response to questions by April 14, 2026, and bid closing on April 23, 2026 at 1:30 PM ET. Vendors must submit bids electronically through the Commonwealth's eProcurement system with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, and must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 per occurrence if providing delivery.

Kentucky resident bidders receive reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive additional preference points. Prior to award, vendors must submit a Kentucky Tax Registration Application (Revenue Form 10A100), a Certificate of Authority if a foreign entity, and a required affidavit completed by an authorized representative and notarized, attesting under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that the contract award will not violate any provision of such laws. The affidavit is effective for one year from execution and must be resubmitted for contract renewal, with the Commonwealth retaining the right to request updated affidavits at any time. Payment will be made within 30 working days of invoice receipt or goods acceptance, contingent upon successful completion and delivery of required documentation. No incumbent vendor information or existing infrastructure integration requirements are specified in this solicitation. The contract award value is not explicitly stated in the available documentation, though vendors should refer to the complete RFB specifications for any additional pricing or budget information.