Stiles Unit Bldg 8 - Install HVAC

The Texas Department of Criminal Justice (TDCJ) is soliciting proposals for a comprehensive HVAC installation project at the Stiles Unit in Beaumont, Texas, identified by solicitation number 696-FD-25-P014. The project involves installing new HVAC systems in Building 8, which includes replacing air handling units, chillers, pumps, and associated mechanical, electrical, and plumbing infrastructure. Respondents must provide detailed documentation demonstrating project experience, staff qualifications, quality control programs, and safety records. The contract will be awarded on a "Best Value" basis, with evaluation criteria including cost (40%), comparable experience and past performance (30%), assigned staff qualifications (15%), and quality and safety record (15%). A non-mandatory site visit is scheduled for April 7, 2025, at 10:30 a.m. CT, with proposal submissions due by May 5, 2025, at 10:00 a.m. CT. The project has a 365-day performance period, with contractors required to begin mobilization within 30 days of receiving the Notice to Proceed and commence work within 45 days.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement, with statewide goals for subcontracting across various contract categories: building construction (21.1%), special trade construction (32.9%), professional services (23.7%), and other services (26.0%). Prime contractors must demonstrate good faith efforts in utilizing Texas certified HUB vendors and can choose different methods to show compliance, such as awarding subcontracting work to Texas certified HUB vendors or providing justification for their subcontractor selection. Contractors must comply with various state requirements, including e-verify, tax compliance, and anti-boycott provisions. Liquidated damages are set at $470 per day for failure to complete work within the contract time. The estimated budget for the project is $3,613,700.00, with extensive documentation required, including financial statements, insurance information, and comprehensive background checks for contractor employees. Additional requirements include strict security measures for working in TDCJ facilities, with prohibitions on bringing firearms, drugs, or alcohol, and mandating that contractors avoid all contact with inmates.