Stihl Chainsaws for Fire HeadquartersBid Documents

The Indiana Department of Natural Resources (DNR), Division of Forestry, is seeking to procure six Stihl chainsaws with 20-inch bars and chains for Fire Headquarters emergency and property response activities in Marshall County. The Request for Quotation (RFQ# 003000000086277) was released on November 20, 2025, with responses due by December 24, 2025, at 10:00 a.m. EST. Responses can be submitted via email to kmevans@dnr.in.gov or mailed to Kathy Evans at 402 W. Washington Street, Room W265, Indianapolis, Indiana 46204. The DNR specifically requires Stihl chainsaws to maintain consistency with existing equipment, ensuring safety and cost-effective maintenance through standardized parts and personnel training. All pricing must be quoted on a per-unit basis, inclusive of shipping, reconditioning, installation, and labor, with no additional fees permitted. Quoted prices must remain valid for thirty calendar days following the response due date, in compliance with Indiana State Law.

The solicitation includes specific set-aside and preference goals, including 8% minority business enterprise (MWBE) participation, 11% women's business enterprise participation, and a 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders may claim various purchasing preferences, such as U.S. Manufactured Product Preference, Indiana Business Preference, Indiana Manufactured Preference, and Indiana Small Business Preference, provided appropriate documentation is submitted. The contract will be awarded through a Purchase Order, with delivery required within 30 days of order receipt. Bidders must complete compliance certifications regarding drug-free workplace requirements, employment eligibility verification, non-collusion, and nondiscrimination. Responses exceeding $75,000 require manual signatures and cannot be submitted by fax. The State reserves the right to terminate the agreement with 30 days' notice and may reject responses that fail to follow solicitation instructions or meet specified requirements. Bidders must also authorize electronic funds transfer for state payments and comply with Indiana Code 4-13-2-14.8 by completing the required written authorization.