Stihl Chainsaws for Fire HeadquartersBid Documents

The Indiana Department of Natural Resources (DNR), specifically the Division of Forestry Fire Headquarters, is seeking to procure six Stihl chainsaws with 20-inch bars and chains for emergency response and large tree felling operations in Marshall County. This procurement is being conducted through a Request for Quotation (Solicitation #85501) with responses due by November 3, 2025, at 10:00 am. Vendors must submit complete bid packages either via email to kmevans@dnr.in.gov or by mail to Kathy Evans at the DNR Purchasing office in Indianapolis. The chainsaws will be delivered to the Fire Control Headquarters in Martinsville, Indiana, with a specific preference for Stihl brand saws to maintain consistency in safety training and performance. All pricing must be comprehensive, including shipping, reconditioning, installation, and labor, with quoted prices remaining valid for 30 calendar days after the response due date. The procurement emphasizes that unit prices will control in case of any discrepancies, and vendors must provide detailed pricing information.

The contract includes several set-aside designations and participation goals, specifically targeting 8% Minority Business Enterprises (MBE) and 11% Women's Business Enterprises (WBE) participation. Vendors must comply with state ethical standards, employment eligibility verification, and maintain a drug-free workplace. The solicitation includes preferences for U.S. Manufactured Products and Indiana-based businesses, which may provide competitive advantages during evaluation. While no specific budget range is explicitly stated, the procurement is for six chainsaws with a focus on high-performance equipment for forestry and emergency response applications. The state reserves the right to terminate the contract for convenience or lack of funding, and vendors must be prepared to provide comprehensive warranty coverage. Additionally, all successful vendors will be required to authorize direct deposit for payments and provide electronic funds transfer details for state contract payments.