Steam kettle & convection oven repairs

Menard Correctional Center (Illinois Department of Corrections) is seeking a qualified vendor to repair two commercial steam kettles and two commercial convection ovens, with proposals due July 28, 2026.

The scope covers repair and/or replacement of specified components across four pieces of equipment (steam kettles Serial Nos. 463031699 and 463031287; convection ovens Serial Nos. 481914303 and 481914304) located in the Medium Security Unit dietary kitchen. Repairs include temperature sensors, control knobs, rotary shaft seals, potentiometers, universal controls, ignition modules, water controllers, temperature controllers, relay switches, oven knob controllers, timers, temperature boards, buzzers, temperature probes, and ignitors/sensors. All service work must be performed Monday through Friday, 7:00 a.m. to 4:00 p.m., in the presence of the Food Supervisor or Chief Engineer. The vendor must submit repair records documenting the nature of calls, repairs made, materials used, and labor expended.

This is a small-purchase procurement. Pricing is estimated, with materials at cost set at an estimated $1,000 (not guaranteed usage). The total contract value shall not exceed an amount to be determined by the State prior to execution. Prices must be F.O.B. Destination with all transportation and handling included at vendor expense; no travel or mileage reimbursement is provided. The contract term runs through June 30, 2027, with a maximum total term not to exceed ten years.

The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. All on-site employees must pass security background checks and may be subject to drug testing. Subcontracting is not permitted, and 100 percent of work must be performed in the United States. Prevailing wage requirements may apply to food services if valued at more than $200 per month or $2,000 per year.