STC toner cartridges - remanu (dell, HP)

The State of South Carolina, specifically through Richland County and the Materials Management Office, is soliciting bids for a statewide term contract (STC) for remanufactured toner cartridges compatible with Dell and HP printers. This solicitation, identified as IFB 5400018519, is divided into two lots: Lot 1 for HP cartridges and Lot 2 for Dell cartridges, with each lot potentially awarded to a single contractor. The procurement seeks fully remanufactured toner cartridges that meet or exceed original equipment manufacturer (OEM) specifications, including compliance with ASTM F-2036 standards and Standardized Test Methods Committee (STMC) certification. Contractors must provide cartridges with new photoconductor drums, replaced internal components, and OEM-compatible chips, along with comprehensive technical support via a toll-free number with one-hour initial response time. The solicitation includes a pre-bid conference held on October 2, 2019, with written questions due by 5:00 p.m. on the same day, and multiple amendments have adjusted submission deadlines, with the final submission deadline set for November 22, 2019, at 11:00 a.m. The proposed contract term runs from December 31, 2019, through December 30, 2024, with automatic annual renewal options, and contractors must provide a one-year warranty on all cartridges.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the solicitation documents. The incumbent contractor is identified as ManagedPrint Inc., though the solicitation does not indicate a preference for the incumbent. The contract is mandatory for state governmental bodies and optional for local public procurement units, including school districts, municipalities, and counties. Pricing is fixed for the initial contract term, with potential price adjustments limited to renewal periods based on the Producer Price Index, subject to procurement officer approval. Contractors must remit a one percent administrative services fee on total quarterly sales and maintain comprehensive insurance coverage, including commercial general liability with limits of at least $1,000,000 per occurrence. While no specific total contract value is provided, the detailed Exhibit A pricing schedule includes 100 line items with varying quantities, suggesting a substantial procurement volume across state and local agencies. The state reserves the right to purchase from alternate vendors offering prices at least ten percent below the contract price, providing additional flexibility in procurement.