STC new HP toner cartridges

The South Carolina State Fiscal Accountability Authority, Division of Procurement Services is soliciting competitive offers for a Statewide Term Contract (STC) for new OEM HP toner cartridges to be used by all state and local public procurement units. The procurement specifically requires brand-new, unused HP toner cartridges with no remanufactured components, compatible with HP printing devices. Contractors must be authorized by HP and maintain an online ordering portal with advanced features including search functionality, volume discount tracking, shopping cart capabilities, order placement and history tracking, and shipping status information. Evaluation will be based on the greatest percentage discount off manufacturer's suggested retail price (MSRP), determined through an online reverse auction conducted by EasiBuy. Key submission dates include a non-mandatory pre-bid conference on April 18, 2023, at 10:00 AM via Microsoft Teams, with questions due by the same date at 3:00 PM, and offer submissions due online by May 19, 2023, at 11:00 AM. The reverse auction is scheduled for June 1, 2023, at 10:00 AM, with award notification projected for June 9, 2023.

The contract will have an initial term of three months and fifteen days beginning June 21, 2023, with four potential one-year renewal options, maximum contract duration of four years, three months, and fifteen days expiring October 5, 2028. There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. Contractors must remit an administrative services fee of one percent of total quarterly sales to Procurement Services and maintain OEM-certified personnel for printer repairs at their own expense. Historical sales data indicates approximately $2.3 million in HP toner cartridge purchases from October 2017 through June 2022, suggesting a substantial potential contract value. Contractors must guarantee cartridges meet OEM specifications, provide free replacement of defective cartridges within five calendar days, and accept a maximum three percent defect rate over any six-month period. Delivery is required within thirty days of purchase order receipt, with additional provisions for restocking fees on unopened returns based on the timeframe of return.