STC furniture

The State of South Carolina Materials Management Office is soliciting bids for a Statewide Term Contract to establish furniture supply sources for all state agencies and local public procurement units throughout South Carolina. This is a fixed price bid solicitation seeking new, unused furniture products in current production by manufacturers, with offerings spanning twenty-two furniture categories including seating, executive desks, standing desks, tables, bookcases, storage solutions, filing cabinets, upholstered soft seating, systems furniture, mobile and folding furniture, lockers, healthcare furniture, computer lab furniture, demountable walls, music room furniture, dormitory furniture, library/media center furniture, cafeteria furniture, outdoor furniture, classroom furniture, early childhood furniture, and fixed seating. All bidders must provide a minimum 50% discount from the Manufacturer's Current List Price, submit pricing as a single percentage discount applied to the manufacturer's published catalog or price sheet in effect at bid submission, and ensure standard delivery is provided inside the facility and ready for use with a maximum delivery time of 90 days after order receipt. Qualifying contractors must be manufacturers with authorized dealer/reseller networks covering all 46 South Carolina counties, maintain active websites with current product catalogs and pricing, and employ qualified personnel capable of field modifications, repairs, and warranty claim resolution. The solicitation excludes science laboratory fixtures, information technology/data fixtures with technology applications, and used or refurbished products. Key dates include a non-mandatory pre-bid conference on May 28, 2026, at 10:00 AM via Microsoft Teams; questions must be submitted by May 28, 2026, at 5:00 PM using the provided Vendor Questions Template directed to Purchasing Officer Ginger Hardee at gghardee@mmo.sc.gov; online bid submissions are due by July 10, 2026, at 11:00 AM; and award notification is scheduled for August 17, 2026.

The contract carries an estimated start date of December 6, 2026, and an estimated end date of December 5, 2031, consisting of an initial one-year term with four optional one-year renewal terms. Contractors must collect and remit an administrative services fee of 1.25% of total quarterly sales to the Procurement Services Division, with quarterly sales reports required and payments due by the last day of the month following each reporting period. Installation, deinstallation, and moving services may be quoted separately but are limited to a maximum of 20% of the total purchase order amount except in rare or extreme circumstances. No minimum order quantities or surcharges are permitted under the contract vehicle. The solicitation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors within the provided documentation, nor does it specify award values or budget ranges. All prospective bidders are required to complete and submit a Contractor's Point of Contact form designating personnel responsible for order placement and administrative fee reporting, along with the contractor's website address.