Staunton HVAC systems replacement

The Commonwealth of Virginia Department of Motor Vehicles is seeking a qualified contractor to provide HVAC system replacement services at the Staunton DMV Customer Service Center through an Unsealed Invitation for Bids (UIFB). The project scope includes the removal and disposal of three existing HVAC systems and the furnishing and installation of three new heat pump split systems consisting of one 3-ton unit, one 5-ton unit, and one 10-ton unit. Work deliverables encompass replacement of condensing units, air handlers, line sets, ductwork modifications, thermostat installation, and site cleanup, with all new equipment required to be Goodman brand or equivalent, utilizing R-32 or R-454B refrigerants with a minimum 15 SEER rating. Bidders must demonstrate proper Virginia licensing, capability through references and prior similar project experience, and compliance with all applicable federal, state, and local codes and regulations. A mandatory in-person prebid conference is scheduled for June 2, 2026, at 1:00 PM EST at the Staunton DMV office, attendance at which is a prerequisite for bid submission. Written questions must be submitted by 2:00 PM EST on June 5, 2026, and sealed bids must be submitted electronically through eVA by 2:00 PM EST on June 12, 2026. The contractor must complete all work within thirty days of receiving the Notice to Proceed, and the contract term is one year from the date of award.

This solicitation is designated as a Small Business Set-Aside Award Priority, with preference given to DSBSD-certified small businesses. The bid price must be presented as a firm fixed price and include all labor, materials, equipment, freight, and installation charges with no additional costs permitted. The contractor must maintain workers' compensation insurance per statutory requirements, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 in aggregate, and provide a one-year labor warranty on equipment plus manufacturer's parts warranty. Payment will be made within thirty days of invoice receipt and verification of satisfactory work completion, with the Commonwealth's strong preference for payment via the Small Purchase Charge Card. Vendors must register in eVA and are subject to transaction fees of 1 percent capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses per purchase order issued. No incumbent vendors or existing infrastructure integration requirements are noted in the solicitation documents.