Statewide ice for resale @ various state parks

The State of Michigan Department of Natural Resources issued RFP 200000000016 to procure ice for resale at various state parks throughout Michigan. The solicitation was posted on October 8, 2019, with a 14-day response period, and the due date for proposals was December 9, 2019. The procurement seeks ice delivery in multiple package sizes, including 7-pound bags, 10-pound blocks, and 22-pound bags, to be distributed across multiple state park locations. The contract term is three years with the option for up to two additional one-year renewals. The evaluation methodology employed a pass/fail approach for mandatory specifications and contract requirements, with awards made to responsive and responsible bidders offering the lowest pricing for their respective service territories. All three submitted proposals met mandatory specifications and were deemed responsive and responsible.

Three vendors were selected for award based on competitive pricing and service territory assignments: Superior Ice Distributing Inc. of Wells, Michigan, with a total award value of $70,732.50; Arctic Glacier U.S.A. of West St. Paul, Minnesota, with $58,842.00; and The Home City Ice Company of Cincinnati, Ohio, with $352,578.00. No bidders were identified as Service-Disabled Veteran Owned Businesses, and no set-aside designations specific to disadvantaged enterprises were noted in the procurement documentation. The awards were pending State Administrative Board approval at the time of the award recommendation. Pricing varied significantly by location and package size across the awarded vendors. The Solicitation Manager, Samantha Fusco, was available to conduct debriefing sessions with unsuccessful bidders to discuss their proposal submissions.