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STATE OF MICHIGAN PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan, Lansing, MI 48933 |
| PO Box 30028 |
Award Recommendation Notice of Intent to Award Number 200000000016
The Department of Natural Resources office has completed the evaluation of RFP 200000000016 for ice for resale at various state parks and has recommended an award to Superior Ice Distributing Inc in the amount of $70,732.50, Arctic Glacier U.S.A Inc in the amount of $58,842.00, and The Home City Ice Company in the amount of $352,578.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Samantha Fusco, Solicitation Manager Fuscos@michigan.gov 517-284-5973 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a vendor(s) to provide ice for resale at several state park locations. The term of this contract is 3 years, with up to 2 1-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 10/08/2019 for 14 days. The following bidders submitted proposals.
City, State Zip
SDVOB*
Superior Ice Distributing Inc
PO Box 309 Wells, MI 48763 No
Arctic Glacier U.S.A
1654 Marthaler Ln.
West St. Paul, MN 55118 No
| The Home City Ice Company |
| 6045 Bridgetown Rd. |
Cincinnati, OH 45248 No
*SDVOB: Service-Disabled Veteran Owned Business
Version 1 Revised: 8/2019
Version 1: 8/2019 Evaluation Synopsis I. Evaluation Process A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process PASS/FAIL – contract award to lowest price PASS bidder The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by Solicitation Manager in collaboration with Subject Matter Expert, which consisted of the following individuals:
| Samantha Fusco – Solicitation Manager, DNR Procurement |
| Linda Warren – Subject Matter Expert, DNR Parks and Recreation Division |
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| Superior Ice Distributing Inc. |
| Arctic Glacier U.S.A |
| The Home City Ice Company |
| 1 | | |
| Schedule A- Requirements | | |
| PASS | PASS | PASS |
| 2 | | |
| Schedule A; 3.1-3.3- Staffing | | |
| PASS | PASS | PASS |
| 3 | | |
| Standard Contract Terms and Conditions | | |
| PASS | PASS | PASS |
| PROPOSAL DETERMINATION |
| PASS |
| PASS |
| PASS |
VI. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable by location |
| Superior Ice Distributing Inc |
| The Home City Ice Company |
| Arctic Glacier U.S.A. |
| 1 |
| Baraga State Park, 7# Bags |
$3,630.00
| 2 |
| Baraga State Park, 10# Block |
| 3 |
| Bay City State Park, 7# Bags |
| N/A |
| $5,400.00 |
| $6,660.00 |
| 4 |
| Bewabic State Park, 7# Bags |
| 5 |
| Brighton Recreation Area, 7# Bags |
| 6 |
| Brighton Recreation Area, 22# Bags |
| 7 |
| Cheboygan State Park, 7# Bags |
| N/A |
| N/A |
| $6,000.00 |
| 8 |
| Clear Lake State Park, 7# Bags |
| N/A |
| N/A |
| $12,000.00 |
| 9 |
| DeTour Harbor Marina, 7# Bags |
| N/A |
| N/A |
| $3,000.00 |
| 10 |
| DeTour Harbor Marina, 10# Block |
| N/A |
| N/A |
| $2,205.00 |
| 11 |
| East Tawas State Harbor, 7# Bags |
| N/A |
| N/A |
| $3,330.00 |
| 12 |
| Fayette Historical State Park, 7# Bags |
| $4,500.00 |
| N/A |
| N/A |
| 13 |
| Fort Custer Recreation Area, 7# Bags |
| N/A |
| $7,290.00 |
| $8,100.00 |
| 14 |
| Fort Custer Recreation Area, 22# Bags |
| N/A |
| $21,000.00 |
| $24,375.00 |
| 15 |
| Grand Haven State Park, 7# Bags |
| N/A |
| $21,600.00 |
| $28,320.00 |
| 16 |
| Hammond Bay State Harbor, 7# Bags |
| N/A |
| N/A |
| $435.00 |
| 17 |
| Hammond Bay State Harbor, 10# Block |
| N/A |
| N/A |
| $252.00 |
| 18 |
| Harrisville State Park, 7# Bags |
| N/A |
| N/A |
| $12,000.00 |
| 19 |
| Hartwick Pines State Park, 7# Bags |
| N/A |
| $6,750.00 |
| $8,325.00 |
| 20 |
| Hayes State Park, 7# Bags |
| N/A |
| $8,100.00 |
| $9,990.00 |
| 21 |
| Hoeft State Park, 7# Bags |
| N/A |
| N/A |
| $9,990.00 |
| 22 |
| Hoffmaster State Park, 7# Bags |
| N/A |
| $21,600.00 |
| $24,000.00 |
| 23 |
| Holland State Park, 7# Bags |
| N/A |
| $13,500.00 |
| $15,000.00 |
| 24 |
| Holly Recreation Area, 7# Bags |
| N/A |
| $3,510.00 |
| $4,329.00 |
| 25 |
| Indian Lake State Park, 7# Bags |
| $10,500.00 |
| N/A |
| N/A |
| 26 |
| Ionia Recreation Area, 7# Bags |
| N/A |
| $5,400.00 |
| $6,660.00 |
| 27 |
| Lake Gogebic State Park, 7# Bags |
| N/A |
| N/A |
| N/A |
| 28 |
| Leelanau State Park, 7# Bags |
| N/A |
| N/A |
| $8,325.00 |
| 29 |
| Mitchell State Park, 7# Bags |
| N/A |
| $10,260.00 |
| $11,400.00 |
| 30 |
| Muskallonge Lake State Park, 7# Bags |
| $18,150.00 |
| N/A |
| $18,315.00 |
| 31 |
| Muskegon State Park, 7# Bags |
| N/A |
| $34,425.00 |
| $38,250.00 |
| 32 |
| Newaygo State Park, 7# Bags |
| N/A |
| $3,780.00 |
| $4,662.00 |
| 33 |
| North Higgins Lake State Park, 7# Bags |
| N/A |
| $9,720.00 |
| $11,988.00 |
| 34 |
| Orchard Beach State Park, 7# Bags |
| N/A |
| $17,010.00 |
| $18,900.00 |
| 35 |
| Orchard Beach State Park, 10# Block |
| N/A |
| $2,133.00 |
| $1,718.00 |
| 36 |
| Pinckney Recreation Area, 7# Bags |
| N/A |
| $4,320.00 |
| $5,328.00 |
| 37 |
| Pinckney Recreation Area, 22# Bags |
| N/A |
| $14,280.00 |
| $16,575.00 |
| 38 |
| Pontiac Lake Recreation Area, 22# Bags |
| N/A |
| $5,400.00 |
| $6,660.00 |
| 39 |
| Port Austin State Dock and Harbor, 7# Bags |
| N/A |
| N/A |
| $3,330.00 |
| 40 |
| Port Austin State Dock and Harbor, 22# Bags |
| N/A |
| N/A |
| $1,305.00 |
| 41 |
| Port Crescent State Park, 7# Bags |
| N/A |
| N/A |
| $4,995.00 |
| 42 |
| Proud Lake Recreation Area, 7# Bags |
| N/A |
| $6,750.00 |
| $8,325.00 |
| 43 |
| Seven Lakes State Park, 7# Bags |
| N/A |
| $3,240.00 |
| $3,996.00 |
| 44 |
| Sleepy Hollow State Park, 7# Bags |
| N/A |
| $5,400.00 |
| $6,660.00 |
| 45 |
| Sleepy Hollow State Park, 22# Bags |
| N/A |
| $12,600.00 |
| $14,625.00 |
| 46 |
| Sterling State Park, 7# Bags |
| N/A |
| $5,400.00 |
| $6,660.00 |
| 47 |
| Straits State Harbor, 7# Bags |
| N/A |
| N/A |
| $3,915.00 |
| 48 |
| Straits State Harbor, 10# Block |
| N/A |
| N/A |
| $630.00 |
| 49 |
| Tahquamenon Falls State Park, 7# Bags |
| $9,900.00 |
| N/A |
| N/A |
| 50 |
| Tawas Point State Park, 7# Bags |
| N/A |
| N/A |
| $19,500.00 |
| 51 |
| Traverse City State Park, 7# Bags |
| N/A |
| $31,050.00 |
| $34,500.00 |
| 52 |
| Tri-Centennial State Park, 7# Bags |
| N/A |
| $1,890.00 |
| $3,045.00 |
| 53 |
| Van Buren State Park, 22# Bags |
| N/A |
| $25,200.00 |
| N/A |
| 54 |
| Van Riper State Park, 7# Bags |
| $9,000.00 |
| N/A |
| N/A |
| 55 |
| Waterloo Recreation Area, 7# Bags |
| N/A |
| $6,750.00 |
| $8,325.00 |
| 56 |
| Waterloo Recreation Area, 22# Bags |
| N/A |
| $21,000.00 |
| $24,375.00 |
| 57 |
| Wells State Park, 7# Bags |
| $9,150.00 |
| N/A |
| N/A |
| 58 |
| Wells State Park, 10# Block |
| $225.00 |
| N/A |
| N/A |
| 59 |
| Wilson State Park, 7# Bags |
| N/A |
| $6480.00 |
| $7,992.00 |
| Total Price |
| $69,742.50 |
| $352,578.00 |
| $58,842.00 |
VII. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to:
Superior Ice Distributing Inc: $70,732.50 Arctic Glacier U.S.A: $2,248,760.00 The Home City Ice Company: $58,842.00 image1.jpeg