Statewide Groundwater Monitoring Network Well Rehabilitation

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) is issuing a Request for Proposal (RFP 250000002632) for statewide groundwater monitoring network well rehabilitation services. This procurement seeks comprehensive field services to assess, rehabilitate, and manage 311 USGS monitoring wells across Michigan, consisting of 86 pre-existing verified wells and 225 inactive wells requiring field location and verification. Core deliverables include securing signed property access agreements from landowners, conducting GPS and elevation surveys with accuracy standards of less than 0.5 meters for horizontal positioning and 0.01 feet for elevation measurements, evaluating well structural conditions and performing repairs (concrete pads, well plugs, locks, covers), assessing casing and screen integrity using downhole scopes, redeveloping wells using preferred methods of surging, jetting, or overpumping (excluding air surge), conducting gamma logs, documenting all observations, and properly abandoning inaccessible or unsuitable wells. The contractor must have a dedicated Program Manager available Monday through Friday, 7:00 a.m. to 6:00 p.m. EST, with flexibility for extended hours, and must complete all contract activities within two years from receipt of order. EGLE prefers that Task 2 survey work be completed by a Michigan-licensed surveyor. The RFP deadline for proposal submission is 3:00 p.m. Eastern on Friday, July 18, 2025, with a questions deadline of 3:00 p.m. Eastern on Monday, June 30, 2025, and an anticipated contract start date of Monday, September 1, 2025. Proposals will be evaluated on technical merit using a weighted scoring system: Schedule A Statement of Work Section 1 Requirements (30 points), Schedule A Section 3 Staffing (20 points), Schedule A Section 4 Project Management (30 points), and the Vendor Questions Worksheet (20 points), with a minimum threshold of 80 points required for pricing consideration. Only the most cost-effective proposal meeting technical requirements will be selected for award.

The RFP does not identify specific set-aside designations or restrictions on organizational types, though the evaluation process indicates all qualified vendors may respond. No incumbent vendors or current contractors are listed in the procurement documents. The contract term is two years, expiring August 31, 2027, with the State Administrative Board required to approve any contract valued at $250,000 or greater, suggesting the anticipated award value may exceed this threshold. Pricing must be firm for the entire contract term and submitted separately from other proposal documents in modifiable format, with costs allocated across seven identified tasks. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt, based on quarterly invoices with corresponding status reports. Liquidated damages of $5,000 plus $100 per day will be assessed for late or improper completion of contract activities, with service-level agreement credits of $100 for the first five non-compliance occurrences annually and $500 for subsequent occurrences.