Statement of Need Office Supplies

Capital District Regional Off-Track Betting Corporation (CDROTBC) is requesting sealed bids for office supplies with proposals due October 15, 2026 at 11:00 a.m. and bids to be opened and awarded October 19, 2026. Inside delivery is required to 13 branch locations across a nine-county region in upstate New York (Albany, Columbia, Madison, Montgomery, Oneida, Rensselaer, Schenectady, and Warren counties), in addition to CDROTBC's administrative offices at 1629 State Street, Schenectady.

The scope requires the vendor to supply office supplies from a specified item list (Exhibit I), provide next-day delivery of stocked items, maintain continuous inventory, offer internet ordering, accept per-order billing, and designate an available representative. The vendor must quote all prices from Exhibit I and specify discount percentages for all other items in its catalog; pricing must remain firm for the entire contract period and include all shipping and inside delivery charges.

The contract term runs one year from November 1, 2026 through October 31, 2027, with options for two successive one-year renewals through October 31, 2029 upon mutual agreement. CDROTBC reserves the right to cancel the contract at any time with ten days' notice.

Bidders must submit three references, a signed non-collusive bidding certification, a general conditions specification form, and the completed bid pricing sheet. Sample items may be required prior to award. Proposals that are incomplete or received after the deadline will not be considered; updates to proposals will not be accepted at any time. No business enterprises have been awarded identical or substantially similar contracts by CDROTBC within the past five years.

Questions should be directed to John Parker, Purchasing Department, at 518-344-5284, available Monday through Friday, 8:00 a.m. to 4:00 p.m. Proposals may be submitted by certified or registered mail or email, marked "CONFIDENTIAL OFFICE SUPPLIES BID ENCLOSED."