State Property Damage Recovery Services

The Missouri Department of Transportation (MoDOT) and Missouri Highways and Transportation Commission (MHTC) have issued a Request for Proposal (RFP) for State Property Damage Recovery Services, seeking qualified organizations to investigate and collect on state property damage claims across Missouri's transportation infrastructure, including interstates, state highways, lettered routes, and streets. The primary objectives include identifying responsible parties for property damage, pursuing insurance claims, negotiating settlements, and recovering outstanding damages. Key deliverables include developing comprehensive processes for claim identification, preparing repair estimates, documenting claim details, and providing quarterly reporting on recovery efforts. The RFP requires vendors to propose a percentage fee based on collected claims, with MoDOT historically experiencing approximately $10 million in annual claim volume. The solicitation (RFPR60519001294) was issued on December 20, 2018, with proposals due January 16, 2019 at 2:00 PM CST, and vendor questions were required to be submitted by December 28, 2018. The initial contract period is one year, from February 16, 2019, with options to extend for four additional one-year renewal periods. Evaluation will focus on the vendor's proposed recovery methodology, fee structure, settlement authority, and overall value proposition.

The RFP encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific target participation goals of 10% MBE and 5% WBE through subcontracting, suppliers, or joint ventures. Vendors must be registered in the MissouriBUYS procurement system and maintain specific insurance coverage, including general liability ($500,000 per person/$3 million per occurrence), automobile liability with similar limits, and workers compensation coverage. The successful vendor will have maximum settlement authority of 25% for property damage claims up to $25,000, with larger settlements requiring approval from MoDOT's Director of Risk and Benefits. While no specific incumbent vendor is mentioned, the RFP indicates that approximately two exceptionally large claims occur annually, suggesting a complex and potentially lucrative opportunity for the selected contractor. The compensation structure is performance-based, with the vendor retaining an agreed-upon percentage of recovered funds, and no advance payments will be made. Vendors must comply with state laws regarding employment eligibility and provide proof of lawful presence, ensuring a comprehensive and legally sound approach to property damage recovery services.