Standby ambulance services for UWM sports and special events

The University of Wisconsin-Milwaukee (UWM) Purchasing Office has issued a Request for Bid (RFB) for standby ambulance services to support various campus athletic and special events. The procurement seeks qualified ambulance service providers to supply Basic Life Support (BLS) emergency medical services with licensed EMT crews for specific events including men's basketball games at the Panther Arena and Klotsche Center, volleyball championships, commencement ceremonies, and the annual Panther Prowl 5K Run/Walk. Service requirements include two ambulances with four EMTs for athletic events (approximately 2-hour duration with pre and post-event presence) and single-crew services for non-athletic events. Bidder qualifications include five years of prior ambulance service experience, appropriate licensing and certifications, and three client references for comparable services. Key submission requirements involve completing the Bidder Mandatory Response Sheet, Bidder Required Form DOA-3832, and an itemized Cost Sheet. Written questions are due by May 6, 2022, at 3:00 p.m. CDT, with bids due May 12, 2022, at 3:00 p.m. CDT via email, and bid opening will occur via Microsoft Teams on the same date. Award will be made to the lowest hourly rate bidder meeting mandatory qualifications.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide workers who have passed national criminal background checks, maintain Workers' Compensation insurance at statutory limits, and carry Commercial General Liability coverage of $1,000,000, with the Board of Regents of the University of Wisconsin System named as an additional insured. The initial contract term is one year with four optional one-year renewals, and bidders must maintain firm pricing for one year from contract execution, with subsequent price increases limited to documented cost increases and requiring 60 days' advance notice. The university does not guarantee minimum purchase quantities and reserves the right to contract with alternative vendors if the contractor cannot provide timely service. No additional costs will be permitted for parking, travel, or per diem expenses, and treat-and-release transports will be billed directly to patients or their insurance. While specific budget ranges are not detailed, the contract will be awarded based on the lowest hourly rate that meets all mandatory qualifications.