Release Date:: 05/02/2022 REQUEST FOR BID: KK22-13-O Kathy Kercheck: uwmbids@uwm.edu Official Sealed

STANDBY AMBULANCE SERVICES FOR UWM SPORTS AND SPECIAL EVENTS

Questions Due Date: 05/06/2022 3pm

Bid Due Date: 05/12/2022 - 3pm CDT

Microsoft Teams Bid Opening: 05/12/22 3:00pm CDT 1 414-253-8850 Phone Conference ID: 133578796#

Unless otherwise noted, public openings will be on the date and time specified. It is not necessary to attend. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made.

Bid Responsiveness: To be responsive, you must submit the following mandatory materials, or your bid may not be considered for award:

MANDATORY: Exhibit A: Bidder Mandatory Response Sheet (Page 20-21) MANDATORY: Exhibit B: Bidder Required Form (Attached p. 21-24) MANDATORY: Exhibit C Cost Sheet (Attached p. 25) OPTIONAL: Any exceptions to Contract Terms and Conditions. See Section 5.16. (Label Exceptions) University of Wisconsin Milwaukee Purchasing Office

Contents

SUBMITTAL INSTRUCTIONS

BIDS MUST BE EMAILED TO: Kathy Kercheck at uwmbids@uwm.edu The University accepts completed bids e-mailed to uwmbids@uwm.edu in the uwmbids email box prior to the stated 5-12-22 3:00 p.m. CST. The Time of Email Receipt of bid to uwmbids@uwm.edu will be considered the time stamp.

Bids received after the due date will be considered late and will not be accepted as a legitimate bid. Submitting a bid to any other e-mail address than uwmbids@uwm.edu does not constitute receipt of a valid bid by Procurement. Proof of transmission does not constitute proof of receipt. Do not risk emailing your bid at last minute.

Email submissions may not be greater than 30 megabytes. Any email file greater than 30 megabytes will be rejected by the email server. It is the responsibility of the sending party to confirm emailed bid responses were received by the Purchasing office prior to bid due date.

Electronic or digital signatures are acceptable.

Bids will be opened via the Teams link above shortly after 3 pm.

Bid Response Requirements In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

GENERAL INFORMATION

Purpose The University of Wisconsin Milwaukee hereinafter referred to as the "University", through its Purchasing Services Department, hereinafter referred to as "Purchasing," " requests bids from qualified ambulance service providers.

Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications/requirements are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a specific item/service on the Itemized Bid List (Attachment C), Purchasing reserves the right to delete that specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded bidder’s (Contractor’s) response information shall become the Contract.

Scope UWM is seeking bids for standby ambulace services for Men’s Basketball at UW Milwaukee and the UWM Panther Arena on the dates and times that will be provided to the vendor prior to the athletic season. Additional events of conference championships will require standby service. Fall sports conference championships will be November, Winter Championship will be late February/early March.

This contract will also be used by other areas of campus for standby ambulance services for annual events such as May and December graduation ceremonies, and annual Panther Prowl 5K Run/Walk held in early October. See Section 6.1 for the minimum acceptable specifications for items/services desired.

The estimated item quantities identified on the Itemized Bid List – COST SHEET (Attachment C p. 25) are for bid purposes only. The University does not guarantee to purchase any specific quantity or dollar amount. This Contract must not be construed as mandatory by any University campus. The University reserves the right to issue separate bids when deemed in the best interest of the University.

Definitions The following definitions are used throughout this document:

Agent means University Procurement Agent responsible for this Request for Bid. Full contact information can be found in Section 3.1.

Bid means Request for Bid.

Bidder means a firm submitting a bid in response to this Request for Bid.

Contractor means successful Bidder awarded the bid.

Confidential Information shall mean information or data that may be exempt from disclosure to the public or other unauthorized persons under state or federal law. Confidential information includes, but is not limited to, a combination of name, addresses, Social Security numbers, Campus ID numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver’s license numbers, medical data, law enforcement records, agency source code or object codes, and agency security data.

Custom Charges/Fees: typically includes, but is not limited to, United States duties, if applicable; port of entry documentation fees; custom clearance fees; applicable tax; etc.

Department means University Department of University Centers DVB means Disabled Veteran-Owned Business.

GSA means General Services Administration.

MBE means Minority Business Enterprise.

Purchasing Card means State credit card.

Procurement means the Procurement Office in the Division of Finance and Administrative Affairs responsible for the procurement of goods and services on UW Milwaukee campus, located at 2033 East Hartford Ave., Milwaukee WI 53211 State means State of Wisconsin.

Subcontractor shall mean one not in the employment of Contractor, who is performing all or part of the business activities under this Contract under a separate contract with Contractor.

University and UWM both mean University of Wisconsin – Milwaukee WBE means Woman-Owned Business Enterprise.

E-Supplier Registration The State’s Vendor Notification System recently changed from VendorNet to eSupplier. UW agencies still use VendorNet to post information regarding solicitations, which is accessible to vendors without needing to register by going to https://vendornet.wi.gov/ and going to the “Bid” tab. However, VendorNet no longer provides vendors with automatic notifications. Vendors are also no longer able to register with VendorNet. Registration on the State of Wisconsin’s Wisconsin e-Supplier Portal is available free of charge to all businesses and organizations that want to sell to the state or University system. Only vendors who are registered in Wisconsin’s e-Supplier Portal are guaranteed to receive notice of State of Wisconsin solicitation opportunities in their commodity or service area. To register with Wisconsin e-Supplier Portal navigate to:

https://esupplier.wi.gov Registration allows a vendor to:

· Register for a bidders list for commodities/services that the vendor wants to sell to the state.

· Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (BID) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

· Receive an e-mail notification of addendums/amendments relative to the BID or RFP.

Orders N/A Campus Delivery Requirements 1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

N/A Parking University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through UWM Transportation Services.

UW Milwaukee Transportation Services 2200 E Kenwood Blvd. Milwaukee, WI 53201-0413

(414) 229-1122 Website: http://www4.uwm.edu/parking/visitors/vendor_contractor.cfm No additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed.

Supplier Diversity 1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

2.8.

2.9.

2.10.

2.11.

Minority Business Enterprise Program (MBE) The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The University of Wisconsin Colleges and Extension is committed to the promotion of minority business in the state's purchasing program.

The State of Wisconsin policy provides that Wisconsin Certified minority-owned business enterprises should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The supplier/contractor may be requested to provide information about its purchases from Wisconsin certified MBEs.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of the Minority Business Program, 608/267-7806. To view all MBE firms go to https://wisdp.wi.gov/search.aspx select the MBE box and click search.

Woman-Owned Business Enterprise Program (WBE) Woman-owned business enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program State certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business' ownership. The WBE certification may serve as an additional marketing tool when seeking contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx Disabled Veteran Owned Business Program (DVB) Disabled veteran-owned businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and services incidental to this agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified DVBs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx VETERAN-OWNED BUSINESS Program (VB) The State of Wisconsin encourages the participation of veteran-owned businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037).

Contact the DVA at: http://dva.state.wi.us. There is no price preference for certified VBs that compete for State Contracts.

BID PROCESS INSTRUCTIONS

Clarifications and/or Revisions through Designated Contact All communications and/or questions in regard to this request must be in writing and must reference the bid number. Bidders are required to e-mail written questions to the Agent at uwmbids@uwm.edu. Violation of this condition may be considered sufficient justification for bid rejection. The deadline for any question is set forth below in section Applicable Dates.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this BID, they have five (5) business days after the scheduled Bidder Conference, to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the BID document.

Kathy Kercheck UWM Procurement uwmbids@uwm.edu If a Bidder fails to notify the Purchasing Office of an error in the Bid document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this BID, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov.

Any contact with University employees concerning this Bid are prohibited, except as authorized by the Bid manager during the period from date of release of the BID until the intent to award, is released. Contacting anyone other than the Designated Contact(s) above may disqualify your BID.

Applicable Dates Date 05/02/2022

05/06/2022 --- by 3:00pm CDT tbd

05/12/2022 -- 3:00 PM CDT

Event Date of Issue of the Bid

Written (emailed) questions due

Answered questions due

BID Due Date and Bid Opening

Contract Term The initial term of this contract shall be from the execution of the contract for 1 (one) year. This contract will be automatically renewed for 4 (four) additional optional one-year terms unless termination clause 5.14 is optionally utilized.

Site Visit N/A Product Samples (Pre-Award) N/A Samples and Evaluation N/A Acceptance and Testing (post award) N/A Method of Bid The Bidder shall submit hourly rates on cost share where indicated.. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

ALTERNATE BIDS: N/A

Method of Award

Award shall be made on the basis of the lowest hourly rate on Attachment C. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified.

BIDDER QUALIFICATIONS

To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be disqualified. Respond on Bidder Response Sheet (Attachment A). UWM reserves the right to (1) reject all Bid responses and make no award; (2) waive irregularities or technicalities in Bid responses; (3) request clarifying information from bidders; (4) make a partial award; and (5) accept or reject all or part of any Bid response submitted.

Bidder Information Bidder must complete the attached DOA-3832 Form (Attachment B) to identify designated contact people, to provide information regarding the size of the bidder’s company, and other information as requested. All sections of this form must be completed.

Bidder Experience The Bidder (company or its principals) must be in the business of providing ambulance services and must have done so for the past 5 years. Contractors must hold the appropriate licenses, certifications, and/or other professional credentials required by appropriate federal, state, county, and city laws to provide materials required in this bid.

Authorization N/A Proprietary Information Any information contained in the Bidder’s response that is proprietary must be detailed separately on Attachment B, Section 4 of form DOA-3823. Marking of the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). Pricing information cannot be kept confidential.

References Bidder must supply with their bid a client list of three (3) firms to which similar items/services have been provided during the past three (3) years to a comparable sized institution or company (Attachment B). If contacted, information received from those clients will be used to determine whether bidder can reasonably meet contract requirements and specifications. Client references may be used in the award consideration.

Fair Price Analysis Purchases made under this contract may require further fair price analysis. Bidders should identify on the Bidder Response Sheet the type of documentation they will provide (i.e. published price list, list of previous buyers, etc.) to allow the University to complete this analysis. The awarded Bidder will be required to provide this documentation prior to the order being issued.

If, because of riots, war, public emergency or calamity, fire, flood, earthquake, act of God, government restriction, labor disturbance or strike, business operations at the University are interrupted or stopped, performance of this contract, with the exception of monies already due and owing, shall be suspended and excused to the extent commensurate with such interfering occurrence.

Minimum Order Bids that require any minimum order quantity or dollar amount shall be disqualified.

PERFORMANCE AND CONTRACT REQUIREMENTS

Firm Prices Prices must remain firm for one year from the date the contract is signed. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

5.1.1 Price increase requests proposed after the initial Contract term, along with an updated Price List, must be received by Purchasing in writing 60 calendar days prior to the beginning of the next contract term, for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part or to negotiate price increase requests with the Contractor. An acceptance of the price list change will be in the form of a letter to the Contractor F.O.B.

N/A Requirements for Criminal Background Checks Background Checks of Contractors:

This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

If, in the course of providing services to UWM, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g. student, volunteer, Contractor, etc.), or the incident or threat of child abuse or neglect occurred on the UW campus or during a UW-sponsored activity, the Contractor shall also report to the UW Police Department or UW’s Office for Equity and Diversity.

The University has a zero-tolerance policy for any acts of discrimination or harassment against its affiliated members. Any employee of the awarded bidder found to be harassing an individual will be removed from campus immediately.

See University Discrimination, Harassment, and Retaliation Policy https:/uwm.edu/legal/discrimination Timeliness of Delivery The University reserves the right to contract with other providers if the Contractor is unable to provide services in a timely manner or unavailable on the date requested. Time is of the essence in the performance of this agreement.

Item Return Policy N/A Additional Items/Services Similar items/services may be added to this Contract provided it was mutually agreeable to both Purchasing Services and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract items/services.

Invoicing Requirements

5.7.1 Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net prices established for the items/services on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order or at time of purchasing card order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will be officially processed for payment.

The Prompt Payment Policy requires that your invoices be clear and complete and in conformity with the list below and must be itemized showing:

· Contractor name

· remit to address

· purchase order number (if applicable)

· release number if given

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) match those stated in bid

· prices per the Contract At the discretion of Purchasing, invoices not reflecting the correct discount or net prices may be short paid or disputed.

Any fees charged for use of the University’s purchasing card program are not allowed.

Payment Terms Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor Net 30 as accepted by the University upon satisfactory installation.

Shipments, Duplicates and Overshipments N/A Insurance Vendors who provide services for the University must provide a certificate of insurance that meets the following requirements. The Contractor must provide UWM copies of the certificates of insurance that they obtain from their subcontractors (if applicable) and these certificates must be produced prior to commencing the service:

Additional Insured Provision The contractor shall add the “Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an additional insured under the commercial general, automobile and professional liability policies.

Performance Meetings The Account Representative and/or Contract Administrator must be available to meet as required with the University's Contract Administrator to evaluate, if applicable, contract implementation and performance and to identify continuous improvement.

Subcontracting

Activity Reports Contractor must be able to report on a semi-annual basis all items/services purchased against this contract during the designated report period, including but not limited to:

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) identical to those stated in proposal

· prices per the Contract Contract Termination

Other Eligible Purchasers U.W. System campuses may be eligible to purchase off of this contract.

This contract must not be construed as mandatory upon any University campus, State agency or municipality. The University reserves the right to issue a separate bid when deemed in the best interest of the University.

Entire Contract A contract will be awarded based on the criteria established in this Request for Bid, including attachments and any amendments issued. The BID, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including but not limited to click on agreements accepted by the Customer; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by the University Purchasing Department. Any exceptions to this BID should be submitted with your response and alternative language proposed.

Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's letterhead, signed, and attached to the bid response as an attachment. Each deviation and exception must be identified by the section, page and paragraph to which it applies. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidder shall be held liable.

Submitting a standard Bidder contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid.

The University reserves the right to negotiate contractual terms and conditions or reject the Bidder‘s response and proceed to the next qualified bidder. Acceptance of any contract terms or conditions proposed is at the sole discretion of UWM.

Travel Per Diems All of the Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility. Payment to the Contractor by the University shall not include an additional amount for this purpose.

Record and Audit The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

Accommodations for Individuals with Disabilities The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. Please contact kkerchec@uwm.edu to make a reasonable accommodation request.

Promotional Materials/Endorsements Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

Energy Star The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements but the bulk of the product line should be energy efficient. Bidder should identify those items which meet the Energy Star requirements on the Bidder Response Sheet if applicable.

Discriminatory Boycotts of Israel Effective October 27, 2017, consistent with 2017 Wisconsin Executive Order 261, contractor agrees it is not engaged in a boycott of the State of Israel and further, contractor will not during the term of the contract engage in a boycott of the State of Israel. State agencies may not execute a contract and reserve the right to terminate an existing contract with a business entity that is not compliant with this provision. This provision applies to all contracts of all values.

Environmentally Friendly “Green” Products Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

Debarrment Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this document you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following websites: www.sam.gov and https://acquisition.gov/far/index.html see section 52.209-6.

SPECIFICATIONS

Specifications of Items/Services to be Provided The Bidder’s response must be clearly identified as requested on the Itemized Bid List – Cost Sheet (Attachment C p. 25). Failure to provide the information for items/services bid may disqualify your bid. UWM shall be the sole judge of the results of the verification process.

For Athletic events occurring at the Klotsche Center Arena, parking for the ambulance vehicle will be in the Klotsche Center loading dock. Loading dock is located off of Downer Avenue. There is a large elevator within steps of the loading dock doors that will accommodate a gurney to the arena level.

For evnts at UWM Panther Arena, parking for ambulance is in front of the garage door of the loading dock next to the pass gate door. Back into arena and bring items into arena for staging. Personnel may sit in the lower bowl for the duration of the event.

For events at Engelmann Stadium on campus, parking for the ambulance vehicle will be in the Engelmann parking lot near the large gate. Ambulance personnel do not need to be on the field but should locate the vehicle in such a manner to be able to see the field from the vehicle.

With regard to the length of the games and matches, the estimated length for the athletic event is 2 hours. Personnel must arrive 15 minutes before the games/matches and remain 10 minutes after the games/matches are concluded.

Locations of some recurring standby ambulances that UWM intends to schedule for. All events listed below are BLS level services needed.

· Men’s Basketball: UWM Panther Arena Loading Dock, 495 W. Kilbourn Avenue, Milwaukee 53203 or UWM Klotsche Center, 3409 N. Downer Avenue, Milwaukee WI 53211 (UWM Campus) UWM Commencement Ceremonies : UWM Panther Arena, 495 W. Kilbourn Avenue, Milwaukee

· UWM Panther Prowl Annual 5K Run/Walk: UWM campus, route described below. Parking lot on Hartford Avenue for ambulance location.

Campus map: https://apps.uwm.edu/map/locations/1917A UWM Athletios may host several post-season Horizon League Tournament Events, which are not included in the regular season schedules. Therefore, the awarded provider must be able to provide this service for these events on an “as needed” basis, with 24-48 hour prior notice given. The University will attempt to provide as much notice as possible.

UWM cannot guarantee that the number of events indicated at the beginning of an athletic season will not change. It will be the responsibility of the University to notify the awarded vendor in case of time changes or event cancellation.

6.1.1 ATHLETICS: Standby ambulance services that shall be staffed with 2 (two) licensed BLS level EMT crews, (two ambulances, 4 EMTs.)

6.1.1.1 EMTs must be “on site” i.e. at UWM, not on call.

6.1.1.2 For Klotsche Center and Panther Arena events, the ambulance personnel and equipment must be located inside the arena, inconspicuaously near the court.

6.1.1.3 Arrival must be 15 minutes prior to the event start times. The ambulance may leave 10 minutes after the event ends.

Warranty N/A Maintenance or Repair N/A Contracting With Other Vendor Purchasing shall have the option to contract with another vendor if Contractor is unable to provide services requested per the scope of the contract..

Labor and Travel Time Bid must include labor and travel time during service hours.

Emergency Situation All visitors to campus will comply with the Visitor Policy During Covid-19: https//apps.uwm.edu/secu-policies/storage/other/SAAP%2010-12.%20COVID%20Health%20and%20Safety%20policy.pdf

6.7 Employee Identification

All Contractor’s employees, while working on University property, shall wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s expense.

1. ATTACHMENT A – BIDDER RESPONSE SHEET

NOTE: This form must be returned with your bid response. Numbers for each question below refer to the corresponding section of this document that explains the requirement. Bidder may attach additional relevant information to their bid response; identify sections to which information applies.

Check Yes or No for each question.

YES NO

4.5 Have you provided three references? ☐ ☐

5.1 Do you agree to firm prices as stated? ☐ ☐

5.1.1 Do you agree with process and timeframe identified for accepting price increases? ☐ ☐

5.3 Do you agree with the requirements for criminal background checks and conduct? ☐ ☐

Will you accept orders placed using a Purchasing Card? ☐ ☐

5.10 Will you provide insurance certificate(s) indicating coverage and agree to maintain coverage ☐ ☐ as required in 5.10 and will you add the following language to the insurance certificate?:

“The Board of Regents of the University of Wisconsin System, its officers, employees and agents” are added as an ‘additional insured’ under the commercial general, automobile liability policies on any insurance certificate provided.

5.16 If applicable, have you documented exceptions in the format requested? ☐ ☐

6.6.2 Will you agree to have all employees, contractors, and subcontractors abide by the

University’s COVID-19 Visitor Policy? ☐ ☐

6.7 Will you agree to have all employees wear appropriate identification? ☐ ☐

ATTACHMENT B – Required Bidder FormDOA-3832

STATE OF WISCONSIN DEPARTMENT OF ADMINISTRATION DOA-3832 (R 07/2019)

S. 16.72 WIS. STATS

Bidder Required Form

Instructions: Bidder is required to complete all sections of this form. (Note: If the agency checks the box preceding Section 5 indicating that section is not applicable to the bid/proposal, Bidder may skip Section 5. Bidder may not skip any other sections of this form).

Section 1: Bidder Information

Agency Name UW-Milwaukee Solicitation Title Standby Ambulances Services for UWM Sports and Special Events Solicitation Reference Number

KK22-13-O

Bidder/Proposer Company Name:

E-Mail Address:

Phone Number/s:

Address:

Mailing Address for Purchase Orders (if different than above) Address:

Section 2: Bidder Contacts List the name and title of the person to contact for questions related to each of the topics below:

Bid/Proposal

Phone:

Email:

Affirmative Action Plan

Phone:

Email:

Orders and billing

Phone:

Email:

Section 3: Bidder Reference Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used with requirements like those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

Company Name:

Address (including City, State, Zip):

List Product(s) and/or Service(s) Used:

Company Name:

Address (including City, State, Zip):

List Product(s) and/or Service(s) Used:

Company Name:

Address (including City, State, Zip):

List Product(s) and/or Service(s) Used:

Section 4: Designation of Confidential and Proprietary Information

The attached material submitted in response to this bid/proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.

Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats., as follows: “Trade Secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

We request that the following pages not be released:

Using the boxes below, indicate your agreement with the following statements:

In the event the designation of confidentiality of this information is challenged, the bidder/proposer hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the state harmless for any costs or damages arising out of the state’s agreeing to withhold the materials.

The state considers other markings of confidential in the bid/proposal document to be insufficient. The bidder/proposer agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified above.

Agency Only:

Section 5 is not applicable to this bid/proposal. If this box is checked, Bidder may skip to Section 6.

Section 6: Bidder Identification (Check all that apply)

☐We claim minority bidder preference [Wis. Stats.16.75(3m) (b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E.Wilson St., Madison, WI 53703, (608) 267-9550. Does Not Apply to Printing Bids.

☐ We claim disabled veteran owned business bidder preference [Wis. Stats.16.75(3m) (b)(3)]. Under Wisconsin Statutes, a 5preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, WI 53703, (608) 267-9550. Does Not Apply to Printing Bids.

☐ We are a work center certified under Wis. Stats. S. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, WI 53703, (608) 266-5462.

Section 7: Bidder Certifications

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extend in the United States when all other factors are equal. Materials covered in our bid were manufactured in whole or in substantial part in the United States.

☐ Yes ☐ No __Unknown

☐ We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition, that no attempt has been made to induce any other person or firm to submit or not to submit a bid, that this bid has been independently arrived at without collusion with any other bidder,competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

☐ We certify that we are not currently engaged in a prohibited boycott of the State of Israel as defined in s. 20.931(1)(b). Should we be awarded a contract, we understand that future engagement in a boycott of the State of Israel may result in contract termination.

☐ We certify that we are in compliance with applicable State of Wisconsin non-discrimination/affirmative action requirements as described in State Standard Terms and Conditions, form DOA-3054.

☐ We will comply with all terms, conditions and specifications required by the state in this Request for Bid/Proposal and…