Stage and Sound-Bristol 4th of July Concert Series 2025

The Town of Bristol, Rhode Island, located in Bristol County, is soliciting sealed bids for Invitation for Bid (IFB) #1056, specifically for Stage and Sound services for the Bristol 4th of July Concert Series in 2025. The procurement involves comprehensive audio, lighting, and stage equipment rental with associated technical services, requiring a detailed equipment package including 12 QSC Wideline 10 line array speakers, 4 EAW SB1000 subs, 10 monitor wedges, wireless microphones, a Yamaha CL3 mixing console, a 48-channel digital snake system, 54 ETC Source 4 PAR lights, a 24-channel dimmer rack, 6 moving light fixtures, and a 32'W x 24'D x 40"H stage. Bidders must submit one original and one copy of their proposal by January 15, 2025, at 12:00 PM local time, and provide an onsite crew including an audio technician, lighting technician, and rigger. The evaluation criteria will focus on the lowest evaluated bid price, with bidders required to submit comprehensive documentation such as a bid form, non-collusion affidavit, insurance coverage statement, and experience references. Bidders must demonstrate technical capability, professional expertise, and comprehensive understanding of concert production requirements.

While no specific set-aside designations were mentioned, bidders must meet critical insurance requirements, including Workman's Compensation insurance and Comprehensive General Liability Insurance of at least $1,000,000. The contract term covers the 2025 concert series with potential for a one-year extension, and the Town of Bristol reserves the right to reject any or all bids and waive technical defects in the bidding process. Bidders are expected to provide detailed information about their company, including ownership structure, employee count, and previous experience with similar concert production services. No specific budget range was explicitly stated in the documentation, but the comprehensive technical requirements suggest a substantial investment in professional audio-visual and staging services. The procurement appears open to qualified vendors with demonstrated expertise in large-scale concert production, with the Town maintaining significant discretion in vendor selection based on technical capability, experience, and competitive pricing.