Stafford Rest Area Janitorial Services

The Kansas Department of Transportation (KDOT) is seeking competitive proposals for janitorial services at the Stafford Rest Area, located on US-50, six miles west of Stafford, Kansas. The procurement is a Request for Proposal (RFP) with a contract period spanning from December 1, 2025, through November 30, 2030. Scope of work includes comprehensive rest area maintenance services, encompassing daily janitorial duties, grounds maintenance, minor building repairs, cleaning, and consumable supplies management. Contractors will be responsible for seven-day-a-week operations, including holidays, with distinct service requirements for summer (May 1 through October 31) and winter (November 1 through April 30) months. Key deliverables include cleaning, mowing, snow removal, painting, and maintaining facility appearance, with the contractor providing all necessary equipment, cleaning supplies, and staffed personnel. A mandatory pre-bid meeting is scheduled for August 4, 2025, at 11:00 AM, and proposals are due by August 27, 2025. Evaluation will likely consider the contractor's ability to meet comprehensive maintenance standards, professional appearance, and compliance with specified service requirements.

The RFP encourages participation from diverse business types, including potential preferences for Disabled Veteran Owned Businesses, State Use Purchases, and Certified Businesses. Bidders must submit several required forms, including a Tax Clearance Certificate, Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. Insurance requirements are substantial, mandating worker's compensation, comprehensive general liability, and comprehensive automobile liability, each with a $500,000 combined single limit. The contract allows for pricing increments not exceeding 5% for years two through five, with payment terms set at NET 30 and monthly payments based on satisfactory performance. While no specific budget range is detailed, the comprehensive five-year contract suggests a significant financial commitment. Contractors must maintain professional standards, with employees required to wear uniforms and demonstrate a helpful demeanor. The state reserves the right to implement potential set-offs for accounts receivable and may consider debarment for unsatisfactory performance.