Stadium Scoreboard and Sound System RFP

Jenison Public Schools issued a Request for Proposal for the procurement and installation of a new scoreboard and sound system at Jenison High School located at 2140 Bauer Road, Jenison, Michigan. The project encompasses the supply, installation, training, and warranty of a complete 16-millimeter single-faced LED display virtual scoreboard system and integrated audio system. The scoreboard specification requires a 13-foot by 26-foot cabinet with a minimum viewing area of 12 feet by 25 feet, positioned with the bottom at ten feet above grade, featuring a 342-pixel by 630-pixel matrix with true 16mm resolution, 8,000 nits brightness, minimum 4,800 Hz refresh rate, and 60 frames per second capability with 73.8 quintillion color options. The audio system includes Danley Sound Labs speakers (two SH46-AT side main bleacher speakers, one SH95HO-AT center main bleacher speaker, one SH62-AT visitor bleacher and field speaker, one BC412-AT subwoofer), two DNA processor/amplifier units, custom rigging, and West Penn AQ227 speaker cable, with all components mounted on the press box structure. Bidders were required to submit sealed electronic bids as a lump sum price by 10:00 AM on Thursday, June 25, 2020, with all equipment to be ordered, delivered, and installed by August 20, 2020. Board of Education approval for contract award was scheduled for July 6, 2020. Required qualifications include scoreboard manufacturer establishment of at least 20 years in business with minimum 300 employees and USA-based production with in-house fabrication capabilities; audio system contractors must be Michigan-licensed electrical contractors with NICET Level 2, CTS, or C-EST certified master technicians, provide three references for comparable projects completed within the past five years, and be located within 50 miles of the installation site with authorization as a dealer for proposed equipment.

The RFP documentation does not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The scoreboard manufacturer must maintain USA-based support with minimum 25 full-time technicians and engineers on-site, ten service technicians distributed throughout the country, and 20 customer service personnel, and must demonstrate a minimum of 10,000 operating displays within the United States and certification as an authorized dealer. The audio system installation requires coordination with existing infrastructure and removal of all existing speakers, cabling, and hardware by the contractor. Bidders must submit a bid bond equal to 5% of the total bid amount, with all prices including minimum two-year warranty on workmanship and materials from final payment, extended manufacturer warranties, six hours of on-site training in three sessions, unlimited lifetime phone support and software updates, and 24-hour emergency service with four-hour response time. Monthly invoices will be processed with payment made by the 20th day of the month following invoice submission by the 10th day of each month, contingent upon inspection and approval by the district. Specific project budget or award value ranges are not disclosed in the available documentation.