Scoreboard & Sound RFP.odt

June 15, 2020

INSTRUCTIONS TO BIDDERS

Jenison Public Schools New Scoreboard and Sound System

Only electronic bids will be allowed and sent to:

cmarcy@jpsonline.org Christine Marcy, Director of Finance & Operations Jenison Public Schools 8375 20th Ave Jenison, MI 49428 Subject must read: Bid for JPS Scoreboard & Sound

b. Award of contract pending Board approval on July 6, 2020.

The Board of Education reserves the right to accept or reject any and/or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed to be in the best interest of the district. The District is not obligated to select lowest price. Proposals received after the deadline will not be opened and the submitter shall be notified.

Bonding: A bid bond in the amount of 5% of your bid must be provided with your bid. Bonds for all unsuccessful bidders will be returned upon award of bid. A performance and labor bond may be required by owner. Please list your cost for PLM bond separately on the bid sheet. Do not include in base bid.

Guarantee: Contractor shall guarantee all workmanship and materials furnished against defects for a minimum of two years from date of final payment and shall make any adjustments and replace defective work without additional cost to JPS. If the manufacturer has a warranty beyond the minimum requirement noted herein please include a copy of the warranty with the bid submission. The warranty is to be furnished to the owner upon completion, prior to final payment.

Damage to Property: The successful bidder shall be responsible for any damage to the building by their employees or sub- contractors while on site. The cost of such work shall be the responsibility of the contractor and may be paid directly or deducted from the contact amount owed by JPS.

Payment: Contractor shall invoice district for work no more frequently than monthly. Invoices shall be received by JPS no later than the 10th day of the month for work completed the previous month. Prior to approval of the invoice, an inspection will be made by JPS to ensure all work has been completed according to invoice and project requirements. Approved invoices shall be paid by the 20th day of the same month. Invoices not submitted by the 10th day of the month will be paid on the 20th day of the following month. All invoices shall be accompanied by partial waivers of lien and copies of checks to suppliers, manufacturers or sub contractors.

Bidders must complete:

Affidavit of Compliance – Iran Economic Sanctions Act

Statement Regarding Familial Relationship

Bid Form

Questions concerning this bid can be referred to Christine Marcy, Director of Finance & Operations at 616-667-3244.

BID FORM

Jenison Public Schools Scoreboard & Sound System

Bidder’s Name:

BID DIVISION

Our Sum Bid for the work, as outlined in Instructions to Bidders, (include performance bond), on this Bid Division is:

_______________________________________ Dollars ($ )

B. Anticipated date of order Anticipated number of weeks for delivery

C. Warranty Details ________________________________________________________

D. Authorized signature:

Company Name

Signature

Printed Name

Title

Phone Number

Email Address