SSA - Oral History end-to-end cloud based SaaS

The Idaho Department of Administration, Division of Purchasing, has issued a notice of intent to approve a sole source authorization for the Idaho State Historical Society to procure an end-to-end cloud-based software as a service (SaaS) solution for oral history management from TheirStory Inc. This sole source procurement determination indicates that TheirStory Inc. has been identified as the only vendor qualified to provide this specialized oral history software solution. The procurement was posted on April 21, 2026, with a deadline of April 24, 2026. The notice is being published pursuant to Idaho Code section 67-9221, which governs sole source authorizations. Any interested vendor may file a formal challenge to this sole source procurement determination by submitting timely notice to purchasing@adm.idaho.gov within five business days after the April 24, 2026 closing date, in accordance with Idaho Code section 67-9232(4). The specific deliverables, key objectives, required qualifications, and evaluation criteria for this procurement are detailed in the request for sole source authorization attached in the Buyer Attachments section of the IPRO system.

This sole source procurement does not appear to include specific set-aside designations or restrictions on the types of organizations that can respond, nor does the notice indicate whether disadvantaged enterprise provisions apply. TheirStory Inc. has been identified as the incumbent or sole qualified vendor for this oral history SaaS platform. The notice does not specify a budget range or possible award value for this procurement. Any vendor seeking to challenge the sole source determination should review the complete request for sole source authorization and supporting documentation available through the IPRO system to fully understand the justification for limiting procurement to a single vendor.