SS - Precisely Software for ACR Workbench and Finalist FY 27

The State of Illinois Department of Innovation and Technology (DoIT), in conjunction with the Department of Health and Family Services (HFS), is pursuing a sole source procurement (Bid Buy No. 52157) for Precisely Software Incorporated's ACR Workbench and Finalist Software Solutions. These proprietary mainframe software products are critical for automating batch job balancing processes within Illinois's Medicaid management systems (MMIS, MARS, and MEDI systems) and have been customized specifically for the State's mainframe environment since at least 2007. The procurement involves a three-year term contract for maintenance, licensing, and technical support, running from August 1, 2026, through July 31, 2029, with no renewals included. The State has negotiated favorable pricing with annual increases of 6% for year one and 3% for years two and three, projecting savings of approximately $75,000 by the end of year three compared to standard escalation rates. A public hearing regarding the sole source justification is scheduled for May 20, 2026, at 2:00 p.m. Central Time via WebEx, with interested parties required to submit written comments or requests for a public hearing by May 15, 2026, at 4:00 p.m. to Chief Procurement Officer Dianne Richman (Dianne.Richman@illinois.gov or 217-622-1857); failure to submit by this deadline will result in cancellation of the hearing.

This is a sole source procurement based on the unique capability of Precisely Software as the exclusive vendor capable of providing these patented and copyrighted products that have been customized for Illinois's specific mainframe operations. The State's justification for the sole source award centers on preserving the State's ability to manage mainframe operations efficiently and preventing significant operational disruption and potential loss of revenue related to Medicaid claims processing and benefit payments that would result from denial of this procurement. No set-aside designations or restrictions limiting organizational type have been identified in the available documentation. The estimated contract value for the initial three-year term is $1,374,000, funded entirely through State funds. During the public hearing, the purchasing agency will present testimony justifying the sole source procurement method, and any interested parties may present testimony for or against the contract award, with written comments afforded equal weight to oral testimony. The Chief Procurement Officer will determine whether to approve the sole source procurement request in accordance with the Illinois Procurement Code following consideration of all submitted testimony.