SS BPCSS Pharmacy ATP Supplies FY27

The Illinois Department of Human Services (DHS), Bureau of Pharmacy and Clinical Support Services (BPCSS), seeks to award a sole source contract for pharmaceutical packaging supplies to maintain ATP-R65WR and ETP-WP ATP2 packaging machines across twelve BPCSS Pharmacy locations statewide. The procurement specifically includes ATP-R65WR ATP Wide Ribbon (561 cases at $179.57 per case) and ETP-WP ATP2 Wide Paper, Extra Long (558 cases at $515.26 per case), with estimated shipping costs of $11,746.15. The contract will be awarded to Parata (doing business as The Chudy Group/dba TCG Rx Pharmacy Workflow Solutions) based on the justification that ATP machines are proprietary equipment requiring vendor-specific supplies, and the use of aftermarket products would void existing service, maintenance contracts, and warranties. The intended sole source award is justified on the grounds that these supplies are the only products approved for use in the proprietary ATP drug packaging machines and must be purchased directly from the vendor, as no resellers or distributors are available. The contract term runs from July 1, 2026, through June 30, 2027, with a required delivery date of July 1, 2026, and a total contract value not to exceed $400,000.00, funded entirely through state funds. The procurement was approved by the Requesting Department and State Procurement Office (SPO) on March 25, 2026, with written comments or public hearing requests due by 4:00 p.m. on Saturday, April 4, 2026, to Dianne Richman at Dianne.Richman@illinois.gov or 217-622-1857.

This procurement is designated as a sole source award with no set-asides for disadvantaged enterprises, reflecting the vendor-specific nature of the required supplies. The incumbent vendor, Parata Systems, has a documented purchase history with the Illinois DHS, including three previous contracts valued at $105,600 (2022-2023), $98,600 (2022-2023), and $325,000 (2025-2026), and has agreed to provide a ten percent discount on all supplies purchased. The procurement requires integration with existing proprietary ATP pharmaceutical packaging machines currently operational across the twelve BPCSS Pharmacy locations, which have generated significant operational benefits including reduced annual drug costs, improved workflow efficiencies, enhanced patient safety, and decreased medication errors. Only organizations representing Parata Systems may respond to this sole source opportunity, as the vendor is designated as the exclusive provider for maintenance and sale of specified pharmaceutical packaging equipment and related supplies through a sole source letter dated April 16, 2025. The estimated contract value is not to exceed $400,000.00, with all funding provided through state appropriations. A public hearing was scheduled for April 9, 2026, at 2:00 p.m. via WebEx; however, the hearing was canceled following the April 4, 2026 deadline, as no interested parties submitted written comments or requests for public hearing.