SS- ACR Workbench - DHFS '26

The State of Illinois, specifically the Department of Healthcare and Family Services (DHFS), intends to award a sole source contract to Precisely Software Incorporated for ACR Workbench Software Maintenance and ACR Finalist Subscriptions. The procurement covers annual maintenance for ACR Workbench Detail and ACR Finalist Summary software products, which are critical for mainframe batch job processing within the state's Medicaid Management Information System (MMIS) and other state agencies. These software products automate job balancing processes with CPU-based licenses for unlimited MIPS capacity on a single CPU. The contract will span one year, from July 1, 2025, to June 30, 2026. The procurement is a sole source justification due to the software being copyrighted and exclusively available from the patent/copyright holder. Critical deadlines include a written comment or public hearing request deadline of June 13, 2025, at 4 p.m., and a proposal due date of June 18, 2025. The state emphasizes that migrating away from these software products would be complex, time-consuming, and potentially disruptive to critical government batch processing systems.

No specific set-aside designations or restrictions on responding organizations were explicitly detailed in the documentation. The incumbent vendor is Precisely Software Incorporated, which has a long-standing relationship with the state, with previous contracts dating back to 2007. The existing infrastructure involves IBM z/OS and Windows operating systems, with the software operating on mainframe environments. The total contract value is $415,244, funded through State Appropriate Funds, with the vendor offering a 5% increase on annual spend, which the state considers reasonable given inflation. The software covers specific products including ACR/Summary, ACR/Detail, and ACR/Workbench for Summary subscriptions, with customer account numbers CID: 1-17167197 and CID: PB38503. Precisely Software Incorporated is certified as the sole owner, developer, and manufacturer of the source code, with exclusive distribution rights and the ability to provide comprehensive maintenance services including updates, enhancements, bug fixes, and technical support.