SRRA seeking vendors for (1) utility trailer

The Southwest Regional Recreation Authority (SRRA), a Virginia state agency operating within Clifton Forge Town, is seeking competitive sealed bids for the procurement of one utility trailer through Request for Sealed Bid #050. The trailer will be utilized to transport equipment and supplies to trail systems located throughout Southwest Virginia, serving the organization's north side recreational infrastructure. The utility trailer must meet specific technical specifications including minimum dimensions of 72 inches in width by 16 feet in length, a payload capacity of at least 5,000 pounds, a removable rear drop-down gate ramp, a treated wood floor, dual axle configuration with spare tire mount and included spare tire, and a minimum one-year warranty. Bids must be submitted by April 10, 2026, at 3:00 PM through the eVA procurement system or in person to James Marcum, Procurement Specialist, at SRRA's office in Coeburn, Virginia, with an inquiry deadline of January 30th at 3:00 PM. The selected vendor must deliver the trailer within 90 days of contract award. Evaluation of bids will utilize a 100-point scoring system weighted as follows: 50 points for pricing competitiveness, 25 points for delivery time compliance, and 25 points for meeting all technical specifications.

All responding vendors must be licensed to conduct business in Virginia and comply with the Build America and Buy America Act requirements under OMB 2 CFR part 184. Small, Women-Owned, and Minority (SWAM) certified businesses are eligible for an additional 5 bonus points in the evaluation process, incentivizing participation from disadvantaged enterprises. Partial project funding is provided through the Recreational Trails Program administered by the Federal Highway Administration in cooperation with Virginia's Department of Conservation and Recreation. Vendors utilizing the eVA procurement system must complete vendor registration and factor associated transaction fees into their bid pricing. No incumbent vendors or current contractors are identified in this solicitation. The Request for Sealed Bid document does not specify an explicit award value or budget range for this procurement.