RFBFor(1)UtilityTrailerNew.pdf

Request for Sealed Bid # 050

For (1) Utility Trailer

March 31, 2026

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or oƯeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

INCLUDE THIS PAGE WITH YOUR BID SIGNATURE AT SUBMISSION IS REQUIRED

DUE DATE: Bids will be received until April 10, 2026, at 3:00 PM. Failure to submit Bids to the correct location by the designated date and time will result in disqualification.

INQUIRIES and Submissions: All inquiries for information regarding this solicitation and submissions should be directed to James Marcum, Procurement Specialist, Phone: (276) 807- 7581 ext:100 e-mail: jmarcum@srra.org. Inquiries must be submitted by 3:00 PM on January 30th. Inquiries must be submitted to the procurement oƯicer identified in this solicitation.

Bids must be submitted to the Authority via the eVA procurement system or in person by April 10, 2026, at 3:00 PM. Bids submitted after the above-stated date shall be rejected.

If mailing/emailing, send to Attn: James Marcum, Southwest Regional Recreation Authority 11325 Norton-Coeburn Road Coeburn, VA 24230 or Email to:

jmarcum@srra.org

SPECIAL (1) Each and every condition requested is material to the bid.

INSTRUCTIONS: (2) The Authority reserves the right to accept or reject any or all Bids and to waive technical mistakes in the submission of the Bid Forms.

(3) Bids mailed/dropped off shall be delivered in a sealed envelope.

(4) Failure to mark the sealed envelope as noted in #3 above will result in the rejection of the Bid(s).

(5) Must submit bid pricing, delivery, warranty (if applicable), and all Applicable fees and meet all required specifications of RFB.

In compliance with this Request For Bid and to all the conditions imposed therein and hereby incorporated by reference, the undersigned oƯers and agrees to furnish the goods or services in accordance with the attached signed Bid.

AUTHORIZED SIGNATURE: ____________________________ Date: _________________________

[INCLUDE THIS PAGE]

I. PURPOSE: This Request for Bid (RFB) seeks to solicit Bids for (1) Utility Trailer through competitive bidding by Southwest Regional Recreation Authority, an agency of the Commonwealth of Virginia.

II. SMALL, WOMAN-OWNED AND MINORITY (SWAM) BUSINESS PARTICIPATION: The mission of Southwest Regional Recreation Authority is to accelerate economic growth in our local communities through the engagement and empowerment of high-quality and cost-competitive small, minority-owned, women-owned, and local suppliers. SRRA encourages prime suppliers, contractors, and service providers to facilitate the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other inclusive and innovative relationships. For more information, please visit:

https://www.sbsd.virginia.gov

III. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. SRRA, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a vendor within the eVA system.

There are transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price Bids oƯered to SRRA. Failure to register within the eVA system may result in the quote, bid or Bid from your firm being rejected and the award made to another vendor who is registered in the eVA system. Registration in the eVA system is accomplished online. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva.virginia.gov/pages/evaregistration-buyer-vendor.htm and register with eVA. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration. For registration and technical assistance, reference the eVA website at: https://eva.virginia.gov/, or call 866-289-7367 or 804-371-2525.

IV. SELECTION CRITERIA AND AWARD:

100 Point Scale System:

50 Points for Pricing

25 points for Delivery Time Met 25 All Specs Met on RFB

If SWAM Certified an additional 5 points will be added to final scoring.

V. AWARD: Selection shall be made of one oƯeror deemed to be fully qualified and best suited among those submitting Bids based on the evaluation factors and specifications included in the Request for Bid, including price, delivery, warranty, and all applicable Fees, if so stated in the Request for Bid. Scoring is soley for in-house use to assure quality and all specs have been met. After all bids have been received with the oƯeror so selected, SRRA shall select the oƯeror which, in its opinion, has made the lowest Bid, and shall award the contract to that oƯeror.

SRRA may cancel this Request for Bid or reject Bids at any time prior to an award.

VI. All vendors and contractors providing supplies, materials, goods, equipment, services, etc. for the project must be licensed in Virginia as required.

VII. INVOICES: Invoices for goods or services provided from this solicitation shall be submitted by email to ksheets@srra.org or jmarcum@srra.org or by mail to:

Southwest Regional Recreation Authority 11325 Norton Coeburn-Road Coeburn, VA 24230

VIII. Partial funding for the project is being provided by the Recreational Trails Program of the Federal Highway Administration administered in Virginia by The Department of Conservation and Recreation and must be undertaken in accordance with the Recreational Trails Program guidance of the FHWA, 2, 23 and 49 CFR, and the Build America and Buy America Acts.

SRRA (1) Utility Trailers Bid Specification Sheet

Scope: Specs for Southwest Regional Recreation Authority looking for (1) Utility Trailer are as follows:

General Requirements

Warranty must be a minimum of 1 year or more

Since we understand that all materials may not be made in America, the vendor must try to comply with the Build America and Buy America Act as per OMB 2 CFR part 184 requirements.

Delivery Timeframe

Delivery must be within 90 days of contract award

Required Specifications

Minimum dimensions: 72” width, 16’ length Minimum payload capacity: 5,000lbs Removable rear drop-down gate style “ramp” Treated wood floor Dual axle trailer w/ spare tire mount (include spare tire)