SRF 250031 ITC80 Request for Quote Imaging Devices, Supplies, Services

The Massachusetts Department of Early Education and Care is seeking proposals for the delivery, lease, maintenance, support, and supplies, not including paper, of multi-functional copier/printer/scanner devices under statewide contract ITC80. The procurement opportunity covers locations in Essex County, Norfolk County, Suffolk County, Lowell City, and Boston City. Bidders may propose multiple equipment models and must provide separate pricing for units, maintenance, and supplies. Maintenance rates must be fixed for the first three years, with a maximum 3% annual increase thereafter. The devices must be compatible with the department's PrinterLogic and Kofax AutoStore applications. Evaluation criteria include completeness of bid, technical requirements, product quality, price, delivery time, and service options. The department reserves the right to request references, interviews, demonstrations, and site visits, as well as engage in a Best and Final Offer (BAFO) process. The bid has a due date of August 14, 2024, and an estimated contract start date of August 30, 2024.

The Department of Early Education and Care has a preference to award the contract to a Massachusetts-based small business through the Small Business Purchasing Program (SBPP), if an eligible SBPP participant meets the evaluation criteria. No incumbent vendors or current contractors are listed. The department has not provided an estimated award value or budget range for this procurement.