SPwSSC/quarterly fire alarm and sprinkler inspection service

The Illinois Department of Corrections is soliciting a two-year service contract for quarterly fire alarm and sprinkler system inspections at Pontiac Correctional Center, with proposals due May 28, 2026. The vendor retains proprietary rights over equipment.

The scope requires semi-annual testing and inspection of fire alarm systems (control panels, detectors, pull stations) and quarterly inspections of wet and dry sprinkler systems. Annual testing is required for fire pumps and backflows, with sensitivity testing conducted on 50% of smoke detectors annually to ensure 100% facility coverage each year. Equipment subject to inspection includes approximately 285 horns and strobes, 210 pull stations, 195 heat detectors, 360 smoke detectors, 3,000 sprinkler heads with tamper and flow switches, 70 fan shut-down switches, 24 duct detectors, and 4 smoke beam detectors. The vendor must supply all labor, tools, and equipment to identify system problems and perform maintenance.

Required qualifications include a notarized affidavit certifying qualifications, factory training verification for all technicians with minimum three years of fire alarm experience, and technical phone support during business hours at no additional charge. Emergency response is required within four hours. All work is performed at Pontiac Correctional Center, 700 W. Lincoln Street, Pontiac, Illinois 61764, with no off-premises travel reimbursable.

The total maximum contract amount is $67,348.00, characterized as estimated pricing, with F.O.B. destination pricing. The contract term extends from execution through June 30, 2028, with a maximum total term not exceeding ten years across initial and renewal periods. The vendor must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation insurance as required by law, naming the State as an additional insured. All vendor employees must undergo security background checks within five working days of contract award. Subcontracting is not permitted. The contract is subject to prevailing wage requirements and the Illinois Prompt Payment Act.