SPSS Chiller Rental Y0108 Lewistown

This is a Small Purchase procurement with Sole Source conditions issued by the State of Illinois Chief Procurement Office General Services division on behalf of the Fulton County jurisdiction for a 200-ton chiller rental at the Dickson Mounds museum facility (Y0108, 10956 N. Dickson Mounds Rd, Lewistown, IL 61542). The procurement seeks rental of a 200-ton chiller unit for the month of April, including start-up services, to maintain proper humidity levels within the museum facility while the Capital Development Board evaluates options for replacing the facility's failed original chiller system. An emergency was declared in May 2025 following the chiller failure, necessitating immediate procurement of temporary cooling equipment. The primary objective is to preserve the museum's environmental conditions during the interim period pending the CDB's capital replacement decision. The selected vendor, Carrier Corporation, was identified as the sole source provider capable of delivering a 200-ton chiller with immediate availability within a 50-mile radius of the facility, demonstrating cost efficiency by agreeing to winterize and leave equipment on-site through the winter season. The proposal submission deadline is April 2, 2026, with a posting date of March 31, 2026.

This procurement is designated as a Small Purchase with Sole Source conditions, restricting the bidding process to the identified sole source vendor, Carrier Corporation, which was the only provider meeting the geographic proximity and equipment capacity requirements necessary for rapid deployment. No set-asides for disadvantaged enterprises or other organizational restrictions are indicated in the documentation. Carrier Corporation is the incumbent and selected contractor for this engagement based on its unique ability to supply the required equipment capacity in the specified timeframe and location. The estimated contract value is $30,661.47 for the one-month rental period, reflecting the cost-effective arrangement whereby Carrier Corporation agreed to winterize and maintain the equipment on-site through the winter season, thereby eliminating anticipated additional freight charges for equipment retrieval and redeployment beginning April 1, 2026.