SPSS Agilaire Server Hosting Migration

The State of Illinois, through the Department of Central Management Services on behalf of the Illinois EPA, is conducting a small purchase procurement under sole source conditions for SPSS Agilaire Server Hosting Migration services. The primary objective is to migrate the Illinois EPA's AirVision and AVTrend software applications from an in-house server management model to Agilaire's hosted server platform to improve software update capabilities and system maintenance efficiency. The migration addresses federal compliance requirements for ambient air quality data reporting, data completeness, and data retention obligations. Key deliverables include a one-time setup and migration of existing software to the hosted environment, with ongoing monthly hosting and maintenance services. The contract is structured as a 30-month initial term, aligned with the expiration of the existing software support agreement in Fiscal Year 2028, with no renewal term specified. The procurement timeline requires proposal submissions by March 9, 2026, with a posting date of March 3, 2026. The justification emphasizes that the hosted service model provides cost-effectiveness compared to historical delays in software updates exceeding five months under the current DoIT in-house server management approach.

This procurement is designated as a small purchase that does not trigger Bureau of Economic Development goal requirements, indicating no specific set-aside designations or disadvantaged enterprise restrictions apply. The incumbent vendor and sole source selection is Agilaire, the existing software provider, making this an extension of current contract services rather than a competitive procurement for new vendors. The estimated total contract value is $35,350, comprising an initial one-time setup cost of $850 and recurring monthly hosting fees of $1,150 per month ($13,800 annually). No alternative vendors or competing bidders are being solicited under this sole source procurement structure. The existing AirVision and AVTrend software applications require integration with Agilaire's hosted server infrastructure, leveraging the vendor's established relationship and technical expertise with these systems.