Spruce Pine Site Tree Planting Project

The Commonwealth of Virginia Department of Energy, Mined Land Repurposing, Abandoned Mine Land Section is procuring tree planting services for the Spruce Pine Site, a 2025 tree planting project located on reclaimed abandoned mine lands approximately 1.6 miles northwest of the Pilgrims Knob community in Buchanan County, Virginia. The contractor shall plant 2,400 trees across nine species—Black Locust (400), Black Oak (300), Common Apple (200), Dogwood (200), Pin Oak (300), Red Oak (400), Sawtooth Oak (300), Virginia Pine (300), and White Oak (400)—on a site with typical slopes of 2:1 and variable soil conditions ranging from shallow rocky soils to loose uncompacted material. The contractor must provide all tree seedlings and complete all planting work within 10 calendar days, with work hours from 8 a.m. to 5 p.m., following spring thaw and generally accepted planting methods at a rate of 550 total trees per acre on approximately 9-foot offset centers. The contractor is responsible for furnishing all supervision, labor, materials, equipment, tools, and seedlings necessary to complete the work and must maintain a competent superintendent on-site during all construction activities. Bidders must submit sealed bids by March 24, 2026, at 10:00 a.m., with unit pricing for labor and trees organized into 28 bundles of 100 units each; bids remain valid for 60 days following submission. The successful contractor must comply with Davis-Bacon Act prevailing wage requirements, all Occupational Safety and Health Act requirements, environmental quality standards, storm water discharge regulations, and erosion and sediment control plans, as well as contact VA811 prior to any excavation work. Payment shall be made upon satisfactory completion, inspection, and acceptance of work based on the unit price per 100-count bundle multiplied by the actual quantity of tree seedlings planted and accepted by the Agency, with liquidated damages assessed at $1,236.52 per day for delays beyond the specified 180-calendar-day completion period.

Bidders submitting total bids of $100,000 or more must submit a bid bond of 5% of the total bid amount, along with workers' compensation certification, performance and payment bonds, and a small business subcontracting plan targeting 42% participation. All bidders must comply with Applicant Violator System verification and Build America, Buy America Act compliance requirements for applicable materials. The contract is subject to prevailing wage requirements under the Davis-Bacon Act. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing infrastructure or technology requiring integration is specified. Bidders must ensure correct unit pricing for both labor and trees, as any submission of $0 as a unit price or blank unit price fields will be deemed nonresponsive; in case of price extension errors, the unit price shall govern. The specific funding source and total project budget are not specified in the provided documentation; however, award value will be determined based on the total bid price calculated from the unit prices submitted for labor and trees multiplied by the 28 bundles of 100 units each. The project does not identify any specific award date, contract term renewal options, or post-award contract period beyond the 180-calendar-day completion deadline.