Sprinkler, Kitchen Hood and Fire Hydrant Inspections

The Paulding County School District (PCSD) in Georgia is seeking licensed and qualified vendors to provide comprehensive fire safety system inspections across its district-wide facilities through Invitation for Bid (IFB) 26-250905. The procurement covers three distinct inspection services: sprinkler risers, kitchen hood fire suppression systems, and fire hydrants, to be conducted annually or bi-annually in accordance with the State of Georgia Safety Fire Commissioner's regulations. The contract will span an initial one-year base term with three potential one-year renewals at the district's discretion. Vendors may bid on all three inspection services collectively or individually, with inspections required across 36 district facilities including elementary, middle, and high schools, as well as auxiliary support locations. The mandatory pre-bid conference is scheduled for September 10, 2025, at 2:30 p.m. at the PCSD Central Office, with bid submissions due September 26, 2025, at 11:00 a.m. EDT. Vendors must provide detailed pricing, hourly rates for additional services, and demonstrate capability to perform comprehensive safety system inspections, with the district reserving the right to adjust pricing based on the Consumer Price Index.

The solicitation includes extensive vendor qualification requirements, mandating comprehensive insurance coverage, including commercial general liability, commercial auto liability, umbrella coverage, and workers' compensation. Vendors must complete multiple compliance forms, including Georgia Security and Immigration Compliance documents, Non-Collusion Affidavits, and participate in the E-Verify program to verify work authorization. Background checks will be required for all vendor employees working on PCSD property. While no specific budget range is explicitly stated, the detailed facility inventory indicates a substantial scope of work, with sprinkler riser counts ranging from 0 to 11 per site and fire hydrant counts varying from 1 to 10 per location. The district emphasizes local supplier preferences and may give consideration to vendors with a principal place of business in Paulding County. All work performed will be warranted by the vendor for a minimum of one year from the date of acceptance, with provisions for part replacement at no more than 10% over vendor cost. Vendors must provide proof of operational legitimacy, including W-9 forms and references, with payment terms generally set at net 30 days.