Spring tree planting

The City of Sun Prairie, Wisconsin, through its Parks, Recreation & Forestry Department, is soliciting proposals for a tree installation services contract (RFP #20-PRF11) to plant 346 balled and burlapped trees ranging from 1.5" to 1.75" in diameter across multiple locations within the city. The project requires a qualified contractor to perform comprehensive tree installation services, including transportation from a staging location, digging holes (without augers), planting, staking, initial watering, mulching, and backfilling soil according to specified best practices. Contractors must supply all labor, materials, equipment, and supervision, while the City will provide trees, stakes, straps, and water bags. The RFP was issued on April 3, 2020, with questions due by April 10, 2020, answers posted by April 15, 2020, and proposals due by April 24, 2020, at 2:00 PM CST. Proposals will be evaluated using a 100-point scoring system: Project Approach (20 points), Proposer Qualifications (20 points), Cost (30 points), Timeline for Completion (20 points), and Reference Check (10 points). The desired completion timeline is June 30, 2020, with a contract term from May 15, 2020, to December 15, 2020.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations, though it does offer a local vendor preference for suppliers with physical addresses within Sun Prairie city limits. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Workers' Compensation (statutory limits), Automobile Liability ($1,000,000), Umbrella Liability ($5,000,000), and Professional Liability ($1,000,000 per claim). While no specific incumbent vendor is mentioned, the contract includes an option to extend for one additional year under the same or more favorable terms by mutual agreement. The RFP does not provide a specific budget range or award value, with pricing to be submitted on Form F as an all-inclusive fee covering all direct and indirect necessary expenses. Contractors must comply with applicable federal, state, and local laws, including prevailing wage requirements for contracts exceeding $5,000, Wisconsin Public Records Law, and non-discrimination provisions.