Spring Parts Order for Parks

The City of Madison, Wisconsin Parks Division is conducting a Request for Quotation (RFQ 5007-0-2021-BG) for spring maintenance parts essential to parks operations. The procurement encompasses approximately 90 distinct line items, including filters, bearings, switches, cables, blades, wheels, lubricants, and various equipment components used in park maintenance. Bidders must submit quotations by Friday, March 19, 2021, at 2:00 PM CST via email to bids@cityofmadison.com, using the provided Form A: Price Proposal with per-unit pricing. All quotes must include shipping charges with delivery FOB to the Goodman Maintenance Facility at 1402 Wingra Creek Parkway. The City will evaluate proposals based on multiple criteria, including cost, quality, compatibility, warranty, delivery capabilities, past performance, and service reputation. Bidders are permitted to offer substitute items with appropriate manufacturer specifications and product literature for City evaluation, and partial orders are acceptable unless otherwise specified.

The RFQ does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the City of Madison does apply a local vendor preference policy that grants a scoring preference to local suppliers registered as of the bid's due date. The current procurement appears to have been awarded to Middleton Power Center, which submitted competitive pricing across most line items. While no specific budget range is detailed, the bid summary indicates unit prices ranging from $1.08 for oil to $951.90 for a bevel gear drive, suggesting a potentially significant procurement value. Notification of bid opportunities, addenda, tabulations, and awards will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia. Quotes cannot be withdrawn for 90 days following the due date, providing the City flexibility in its selection process.