RFQ 5007.pdf

Rev. 07/28/2016-RFQ 5007.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5007-0-2021-BG

For: Spring Parts Order for Parks

Released Date: Monday, March 1, 2021

Due Date: Friday, March 19, 2021 @ 2:00 PM CST

City Agency: Parks

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 5007-0-2021-BG

RFQ 5007.doc Page 2

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Doug Keene City of Madison Parks

(608) 266-4727 dkeene@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5007-0-2021-BG

RFQ 5007.doc Page 3

5 SPECIFICATIONS

The City of Madison Parks Division is seeking quotes for parts. Quantities, part numbers, and descriptions are listed on Form A: Price Proposal. Please enter the per unit prices only.

All prices must include shipping, FOB Madison, WI.

All items are to be delivered to Doug Keene at the Goodman Maintenance Facility, 1402 Wingra Creek Parkway, Madison, WI 53715.

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5007-0-2021-BG Spring Parts Order for Parks This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Quantity Part Number Description Unit Price

26 19M7489 CAP SCREW

25 19M7804 SCREW

1 38H1003 ELBOW FITTING

1 38H1159 ADAPTER FITTING

25 AM116304 FUEL FILTER

3 AM120003 RIM

1 AM121129 PRINTED CIRCUIT

20 AM123673 WHEEL

24 AM125424 OIL FILTER

18 AM128685 BEARING

5 AM131968 SWITCH

2 AM147213 HYDRAULIC CYLINDER

5 AMT469 SWITCH

2 AUC11785 SWITCH

2 AUC11787 JUMPER

4 AUC12859 YOKE

4 AUC14088 IDLER

3 AUC15008 TOGGLE/ROCKER SWITCH

4 JD8554 ECCENTRIC LOCKING COLLAR

4 JD8665 BALL BEARING

6 M115827 PIN

4 M131739 LABEL

47 M131802 FILTER ELEMENT

39 M131803 FILTER ELEMENT

4 M134834 SCREW

8 M138195 ROLLER CHAIN

1 M139861 LABEL

4 M143497 CHAIN SPROCKET

66 M146082 OIL FILTER

15 M80293 PRESSED FLANGED HOUSING

168 M806418 OIL FILTER

10 M806433 WASHER

10 M84516 BUSHING

100 M88183 RING

3 M96100 ROD

Rev. 07/28/2016-FormA-PriceProposal.doc

57 MIU804763 FILTER ELEMENT

6 R58262 PIN

1 RE68048 AIR FILTER

1 RE68049 AIR FILTER

1 RE69054 OIL FILTER

1 T111383 FILTER ELEMENT

5 T111565 PLUG

4 TCA12032 PUSH PULL CABLE

6 TCA12625 UNIVERSAL DRIVESHAFT

5 TCA12892 IDLER

1 TCA12910 EXHASUST PIPE

2 TCA13114 SEAT SLIDE KIT

4 TCA13565 STEP

2 TCA13661 HARDWARE KIT

2 TCA13741 GAS OPERATED CYLINDER

13 TCA16038 WIPER BLADE

10 TCA20363 WHEEL

3 TCA20656 IDLER

1 TCA24776 BEVEL GEAR DRIVE

26 TCA24830 CHUTE KIT

3 TCA24910 WIRING HARNESS

5 TCA25356 SPINDLE KIT

11 TCA51181 WHEEL

10 TCU13208 GUARD

39 TCU15881 BLADE

18 TCU15882 BLADE

3 TCU18096 SEAL

5 TCU19900 V-BELT

10 TCU24821 WHEEL BOLT

2 TCU32534 FILLER CAP

4 TCU32986 V-BELT

1 TCU36166 BATTERY BOX

0 TCU51118 BLADE

7 TY15833 SEALANT

12 TY25398 LUBRICANT SPRAY

12 TY25638 BLACK SPRAY PAINT

2 UC22256 SPACER

552 UP08138 OIL

15 W23122 SNAP RING

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5007-0-2021-BG Spring Parts Order for Parks This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing