Spring Parts Order

The City of Madison Finance Department, Purchasing Services, issued Request for Quotation (RFQ) #5307-0-2024-BG on behalf of the Parks Division to procure spring parts for equipment maintenance. The solicitation seeks quotations for a comprehensive inventory of mechanical components, including hexagonal nuts, screws, ball bearings, filters, wheels, shafts, blades, and other mechanical parts primarily for heavy equipment. The RFQ was released on February 28, 2024, with a submission deadline of March 13, 2024, at 2:00 PM CST, requiring vendors to submit quotes via email to bids@cityofmadison.com. All items must be delivered to Doug Keene at the Goodman Maintenance Facility in Madison, Wisconsin. The City will award the contract to the most advantageous bidder, evaluating criteria such as cost, quality, workmanship, compatibility, warranty, delivery, past performance, and service reputation. Bidders are permitted to submit substitute items with manufacturer details and product literature for City evaluation, and quotes cannot be withdrawn for 90 days following the due date.

The RFQ includes a local vendor preference purchasing policy that grants a scoring preference to local suppliers registered as of the bid due date. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the City demonstrated a commitment to local business participation. The bid summary revealed three competing vendors: Proven Power (awarded vendor), Mid State Equipment, and Sloans Valley, with Proven Power submitting the lowest total bid of $31,451.94. None of the three vendors were identified as local vendors. The solicitation covers approximately 129 line items with quantities ranging from 1 to 168 units per part number, primarily focusing on spring and mechanical parts for equipment maintenance. Technical questions were directed to Doug Keene at (608) 266-4727, and procedural inquiries were to be addressed to Brittany Garcia at (608) 243-0529. The comprehensive scope of parts suggests this is a critical maintenance and replacement parts contract for the City of Madison's Parks Division equipment fleet.