Spring and Fall weed spraying on the WVCR

The West Virginia State Rail Authority issued Request for Quotation RMA1600000006 on March 15, 2016, for spring and fall weed spraying services on the West Virginia Central Railroad (WVCR), with proposals due by March 31, 2016, at 2:30 p.m. The procurement encompasses two distinct projects: Project A covering ballast weed control on approximately 97.0 miles of main line roadbed (18 feet wide), 7.8 miles of sidings (20 feet wide), and 3.0 acres of road crossing approaches from Tygart Junction (MP 0) to MP 91, plus a 6-mile spur on the Dailey Branch from Elkins to Beverly, West Virginia; and Project B covering fall brush control using Krenite or equivalent preparation. Project A must achieve "near bare" weed conditions with application between early May 2016 and mid-June 2016, including warranty coverage through winter 2016-2017, while Project B requires fall brush control application prior to September 15, 2016, with warranty coverage for the following spring season. Qualified vendors must possess hi-rail equipment capable of herbicide application, maintain current West Virginia pesticide applicator licenses and certifications, comply with EPA regulations and Federal CFR-46-214 Subpart C on-track safety training standards, and adhere to West Virginia Department of Labor prevailing wage rate requirements. Vendors shall supply all materials, equipment, labor, licenses, certifications, housing, transportation, mobilization, demobilization, and incidentals, with pricing submitted on a fixed-amount contract basis using the provided cost sheet. Contractors must coordinate performance dates with the railroad operator Mark Smith at (304) 642-3050) and submit daily activity reports signed by a railroad representative, while maintaining a minimum of one million dollars in general liability insurance naming the State Rail Authority as additional insured. The primary contact for inquiries is Angela Moorman at (304) 558-9427 or angie.j.moorman@wv.gov.

The procurement documents do not identify specific set-aside designations or restrictions limiting participation to particular types of organizations, though all vendors must register with the West Virginia Purchasing Division, pay required fees, and remain properly licensed and in good standing with state and local agencies. No incumbent contractor information is provided in the solicitation materials. All bids must be submitted electronically through wvOASIS or in person by the March 31, 2016, deadline, with mandatory acknowledgment of any issued addenda required to avoid disqualification. Pricing must remain firm for the contract life unless expressly authorized otherwise by the State, and vendors are prohibited from including price adjustment provisions without explicit State authorization. The contract will be awarded to the lowest bidder based on the combined total cost of both projects, though specific award values or budget ranges are not disclosed in the solicitation documents. Contractors assume full responsibility for herbicide container disposal in compliance with EPA regulations and must comply with all applicable federal, state, and local laws throughout contract performance.