Sports Participant Uniform Apparel

The City of Rock Hill Parks, Recreation, & Tourism Department is requesting proposals for uniform and volunteer shirt printing services for youth sports programs under RFP #2117-RFP, with proposals due August 6, 2026 at 2:00 p.m. and questions due July 30, 2026 at 4:00 p.m. Local purchasing preferences apply: up to 5% adjustment factor for vendors located within Rock Hill municipal limits and 3% for vendors in York County outside municipal limits, capped at a $25,000 maximum adjustment value.

The scope covers screen-printed jerseys with single to double-digit numbers, 10+ color options, and sizes from Youth XS to Adult 5XL for seven sports: basketball, wrestling, baseball, softball, volleyball, tackle football, and flag football. Total volume includes 1,675 youth jerseys, 1,800 youth and/or adult tee shirts, and 1,200 caps/visors. Mandatory requirements include completion of orders within 10 business days of placement, general liability insurance of $2,000,000 minimum, workers' compensation insurance, and a City of Rock Hill Business License. Vendors must provide sizing samples and deliver completed orders to designated PRT facilities. An online team store option is preferred, with the City receiving a percentage of profits from sales.

The initial contract term is three years beginning September 1, 2026, with two 12-month renewal options at the City's discretion. Pricing must remain firm for the initial three-year term. Proposals will be evaluated on Qualifications and Experience (30%), Approach to Project, Delivery, and Capacity (25%), Price (25%), Quality of Product (10%), and Sponsor and Funding Opportunities including team store options (10%). All proposals must be submitted electronically through the City's eProcurement Portal. No pre-proposal meeting will be held.