Sports Lighting

The City of Summerville, Georgia, located in Candler County, is soliciting sealed bids for the design, supply, and installation of new athletic sports lighting systems at two recreational facilities serving four baseball fields: Morgan Field, Dunson Field, and Mitchell Field at Summerville Recreation Center, and Fairway Field at Fairway Recreation Center. The scope of work includes demolition of existing poles and fixtures, installation of new galvanized steel poles with LED lighting systems, new electrical service panels (200 amp service for Morgan and Mitchell Fields with reuse of existing service for Dunson and Fairway Fields), underground conduit and copper conductor installation using directional boring, concrete foundations, and complete commissioning of the systems. The lighting performance requirements mandate 30 footcandles average illumination in infield areas and 20 footcandles in outfields, with LED fixtures meeting efficacy standards of 105 lumens per watt mounted at 60-foot heights, and total system power consumption not exceeding 73.34 kilowatts, with a 150-foot spill line not exceeding 0.02 foot-candles. The contract includes a 25-year warranty covering all system components with guaranteed light levels and a manufacturer-provided remote control and monitoring system with all communication costs included in the bid price. Sealed bids are due by 2:00 p.m. on December 12, 2025, at the City of Summerville, 120 Georgia Ave., Summerville, Georgia 30747, with the deadline for submitting inquiries set for December 5, 2025, and a mandatory pre-bid conference scheduled for December 1, 2025, at 10:30 a.m. Bidders must submit pre-bid design approvals at least 10 days prior to the bid deadline, and all bids must remain valid for 60 business days. Required submittals include a signed Certificate of Non-Discrimination, E-Verify Compliance Affidavit, SAVE Compliance Affidavit, W-9 form, Certificate of Insurance with minimum $1,000,000 general liability per occurrence, and a Contractor Affidavit.

The procurement documents do not specify any set-aside designations for disadvantaged enterprises or restrictions limiting participation to particular organizational types, suggesting the opportunity is open to qualified bidders regardless of business classification. No incumbent vendors or current contractors are identified in the available documentation. The project requires integration with existing electrical infrastructure at two recreational facilities, with particular attention to reusing existing electrical service at Dunson and Fairway Fields while installing new 200 amp service panels at Morgan and Mitchell Fields. Equipment delivery is required within 8-10 weeks of approved submittals, and the bid price must be inclusive of all parts, labor, and lead time for project completion. The specific award value or budget range for this procurement has not been disclosed in the available bid documents, though the comprehensive scope of work across four fields with 25-year warranty obligations and advanced LED lighting systems suggests a substantial contract value. The City reserves the right to reject all bids and reissue the solicitation if deemed necessary.