Sporting Scoreboard Systems

The Hillsborough County Board of County Commissioners is issuing Invitation to Bid (ITB-26-00160) for a comprehensive sporting scoreboard systems procurement, with competitive sealed bids due electronically through the Euna Procurement system by April 3, 2026, at 2:00 P.M. Eastern Time. The County seeks experienced and qualified contractors with proven and documented track records to provide new sporting scoreboard systems, including delivery and installation, for various County locations over a two-year contract period with an estimated project value of $442,095.00. The procurement encompasses multiple scoreboard models and configurations, specifically including the NEVCO Baseball Model 1610 (10 feet long by 4 feet high), NEVCO Multisports Model 3602 (12 feet long by 5 feet high), and associated MPCX2 wireless control systems for baseball, football, and soccer applications. Installation locations span ten sports complexes across Hillsborough County, including facilities in Plant City, Brandon, Tampa, Seffner, Lutz, Apollo Beach, and Gibsonton. All products must be new and of the highest quality with a minimum five-year warranty covering defects in workmanship, delivery is required within 30 days of purchase order receipt with the contractor bearing all freight charges, and pricing must be quoted free-on-board to delivery locations in Hillsborough County, Florida. A $40,000 allowance is included in the total bid amount to cover unspecified commodities, equipment, materials, and unforeseen services subject to County pre-approval. Award will be made to the lowest responsive and responsible bidder, with the County reserving the right to award by line item, group, or overall total bid price as deemed in its best interest.

No set-aside designations or restrictions limiting bidder eligibility to disadvantaged or minority-owned enterprises are indicated in the procurement documents; however, all bidders must comply with Florida's drug-free workplace requirements under Florida Statute 287.087 and must undergo Level II background screening per Florida Statutes Chapter 435.04. Bidders must provide comprehensive insurance coverage as specified in the Insurance Requirements Attachment, including Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation with Employers' Liability ($100,000 to $1,000,000), Professional Liability ($1,000,000), Installation Floater coverage, Builders Risk equal to 100 percent of completed project value, cyber liability ($1,000,000 per claim), and participant accident medical coverage ($10,000), with all policies from A.M. Best rated A- Class 7 or better insurers authorized in Florida and naming Hillsborough County as additional insured. Bidders must complete and submit a Substitute W-9 Form for tax identification purposes, a Drug-Free Workplace Certification Form, and a Certificate of Liability Insurance prior to contract commencement. No incumbent vendors or existing infrastructure requirements are specified, and no bid, performance, or payment surety bonds are required. The County does not guarantee minimum purchases and reserves the right to modify delivery locations throughout the two-year contract period.