Sport Utility Vehicles - Triple Net Invoice including Government Incentives percentage

Iowa Department of Administrative Services (DAS) Fleet Services is conducting a Request for Bid (RFB) 005-RFB-1823-2025 to establish a contract for Sport Utility Vehicles through a fixed percentage markup above Triple Net Invoice, including government incentives. The solicitation seeks bids from car dealerships with a physical location in Iowa, targeting procurement of various SUV types including diesel, gasoline, electric, and hybrid models using commodity codes 7100 and 7180. The procurement will be available to state agencies and potentially other political subdivisions such as cities, counties, and schools. The bid opening is scheduled for May 30, 2025, at 1:00 PM CDT, with a submission deadline of June 13, 2025, at 1:00 PM CDT. Bidders must provide detailed quarterly sales reports and an itemized invoice for each vehicle sale, with the agreed percentage markup applied to the dealer's true cost. Key deliverables include the ability to provide fleet and off-the-lot vehicles, with a contract term extending through September 30, 2026.

Participation is restricted to Iowa-based car dealerships, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. Bidders will be required to pay an additional $100 administrative fee per vehicle sale, remitted quarterly to the Iowa Department of Administrative Services. Payment terms allow the state 60 days to process invoices, with potential early payment discounts. While specific budget ranges are not explicitly stated, the procurement suggests a comprehensive statewide vehicle acquisition program. The contract structure allows for flexibility in vehicle selection and provides a standardized pricing mechanism across state and local government entities. The administrative approach emphasizes transparency through detailed invoicing and quarterly reporting requirements, enabling precise tracking of vehicle purchases and associated costs.