Spitter tickets for university lot ticket dispensers (UW-MAD) [19-5647]

The University of Wisconsin-Madison is seeking bids for preprinted spitter tickets for university parking lot ticket dispensers across 17 campus parking ramps and garages. The procurement is for two primary ticket system types: Skidata equipment (approximately 50% of annual volume) and T2 gate systems (also approximately 50% of annual volume), with a projected annual requirement of 2,000,000 tickets. Bidders must provide tickets with unique printing identification and various color stock options, meeting specific system compatibility requirements. Key qualifications for vendors include having three years of experience providing preprinted parking gate tickets, being an original manufacturer or authorized distributor, and supplying three client references. The solicitation requires bids to be submitted in four hard copies plus one flash drive to the Purchasing Services office, with pricing quoted per thousand tickets and inclusive of all printing, setup, shipping, and handling charges. Written questions were due by December 7, 2018, with sealed bids originally due December 14, 2018 (later amended to December 19, 2018 at 2:00 PM CST), and the initial contract term running from January 1, 2019, through December 31, 2019, with four optional one-year renewals.

The University has established supplier diversity preferences, giving consideration to Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses when their bids are within 5% of the lowest bid. The procurement intends to award contracts to multiple suppliers, establishing primary and secondary suppliers for both Skidata and T2 ticket types. The current annual spending for spitter tickets is estimated at approximately $32,000, with ticket prices per thousand ranging from $11.35 to $12.38. The University reserves the right to conduct an interim six-month trial period to evaluate contractor performance before issuing a final contract award. Bidders are required to submit detailed documentation including signed bid forms, bidder response sheets, specifications, brochures, itemized bid lists, vendor information sheets, and client reference lists. Additionally, the lowest bidders will be required to provide sample sleeves of approximately 5,000 tickets for testing and approval prior to final contract award. The solicitation prohibits direct contact with University employees, with all communications directed through the designated contract agent, Marty Rostermundt.