Specifications for the construction and installation of a 500 gallon propane tank, filling station and generator feed line

Florida Keys Electric Cooperative (FKEC) issued Bid #25-21 for a turn-key installation project involving the construction and installation of a 500-gallon above-ground propane tank, filling station, and generator feed line at their Tavernier, Florida facility. The comprehensive project requires installing a propane tank on a concrete pad with requisite safety devices, creating a specialized filling station for forklift propane tanks that allows filling while tanks remain mounted, and establishing a propane vapor line connecting to a 20kw propane generator. Bid submissions were due on April 18, 2025, with an anticipated contract award date of April 25, 2025, and a projected Notice to Proceed on May 1, 2025. Work is restricted to Monday through Friday, 7:00am - 4:00pm, with completion expected immediately following contract award. The bid evaluation process utilizes a 100-point scoring system: 10 points for Specs and Design, 10 points for Schedule, and 80 points for Cost Proposal. Bidders must electronically submit comprehensive proposals including a bid form, certifications regarding debarment and lobbying, a drug-free workplace statement, and a sworn statement on public entity crimes.

While specific set-aside designations were not explicitly detailed, the bid requires a 5% bid guarantee bond based on the "not to exceed" bid price. FKEC will utilize VendorLink and DemandStar systems to disseminate bid information, indicating an open and competitive procurement process. Notably, the bid was initially canceled on April 22, 2025, due to not meeting the minimum number of bids required by FKEC's Procurement Policy, suggesting potential re-solicitation. The project requires comprehensive insurance coverage, with previous documentation indicating requirements such as $2,000,000 general liability, $500,000 worker's compensation, and $2,000,000 auto liability. FKEC, which currently imports all power from the mainland, maintains a respected position within the local community and the National Rural Electric Cooperative Association. While specific budget ranges were not disclosed, the turn-key nature of the project implies a substantial investment in infrastructure improvement for the cooperative's operational capabilities.