Specifications for Electrical Insulating Oil Testing

The Utility Board of the City of Key West, Florida, operating as Keys Energy Services (KEYS), is soliciting sealed proposals for a multiyear electrical insulating oil testing services contract. The procurement requires comprehensive oil sampling and laboratory testing services for oil-insulated equipment, specifically including annual and biannual testing of 28 power transformer main tank units, 13 load tap compartment units, and 10 voltage regulator units. The contractor's deliverables must include sample collection kits meeting IATA shipping requirements, laboratory testing performed in accordance with ASTM specifications, maintenance assessment reports, installation of reference tags on sample valves, and internet-accessible test reports. The contractor must be properly licensed in the City of Key West and Monroe County, comply with the American Public Power Association Safety Manual, and maintain required insurance coverage consisting of Commercial General Liability ($2,000,000 general aggregate), Business Automobile Policy ($1,000,000 combined bodily injury and property damage), and Workers' Compensation and Employer's Liability ($1,000,000 per accident). Work shall be performed during regular business hours (Monday-Friday, 7:00 a.m. to 3:30 p.m.), with annual sampling performed in January and liquidated damages of $100 per day assessed if work is not substantially complete by February 1 each contract year. Sealed electronic proposals must be submitted via VendorLink or DemandStar by 10:00 a.m. on Friday, April 17, 2026, with public opening the same date. Vendor questions must be submitted in writing by April 3, 2026 at noon. The base contract term is three years from execution, with options for two additional one-year renewal terms.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is identified in the procurement documents. The specification document does not establish a stated budget range or award value for the contract. Annual price adjustments are permitted but cannot exceed the Consumer Price Index for Miami/Fort Lauderdale, Florida, with adjustments reviewed in August each year and reflected in October. All bid proposals must remain firm for a minimum of 120 days from submission. An indemnity fee of $10.00 must be added to the base bid proposal. KEYS reserves the right to cancel the contract without cause with 30 days' written notice or with cause within 10 days, providing flexibility in contract management.