Specialized Maintenance, Repairs, and OEM Parts for Fire Apparatus and Emergency Vehicles

Hillsborough County is pursuing a sole source procurement with Matheny Motor Truck Company, Incorporated dba Matheny Fire and Emergency for specialized maintenance, repairs, and original equipment manufacturer (OEM) parts for fire apparatus and emergency vehicles. The procurement is specifically focused on E-One brand emergency vehicles, with the county seeking comprehensive service coverage including preventive maintenance, corrective repairs, parts supply, and quality control. Key service requirements include a one-business-day repair turnaround, timely response to service requests, and maintenance of manufacturer certifications. The contract period is three years, with the procurement being conducted under Section 3-205(2)(e) of the County's Procurement Policy, which allows for sole source selection when a vendor offers unique capabilities. The solicitation was posted on October 6, 2025, with proposals due by October 13, 2025. Potential challengers must submit clear evidence of their ability to provide substantially equivalent services through the EUNA Procurement platform by the stated close date.

The procurement is restricted to Matheny Fire and Emergency as the sole authorized vendor for E-One brand units, with specific qualifications including direct manufacturer support, proprietary diagnostic capabilities, and certified technicians trained to maintain county vehicle warranties. The contract has a total funding value of $721,681.36, with labor rates structured at $170.00 per hour, after-hour service calls at $255.00 with a minimum two-hour charge, and holiday service calls at $340.00 per hour. Matheny proposes an 8% annual labor rate increase over the three-year term and will supply parts at MSRP (List) minus 5%. The company maintains mobile Emergency Vehicle Technicians throughout Florida and operates factory-authorized service centers in Ocala and South Florida. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The county reserves the right to extend the contract period, adjust service scope, and increase the award based on changing conditions and updated requirements.