Special Procurement - Water Data Loggers

The Oregon Water Resources Department (OWRD) is conducting a Special Procurement for Water Data Loggers, seeking to amend an existing contract with Pine Environmental Services, LLC for Solinst data loggers and related equipment. The procurement aims to extend the current contract from June 30, 2025, to June 30, 2027, and increase the not-to-exceed (NTE) amount from $149,999 to $249,999. The primary objective is to continue purchasing data loggers and ancillary equipment for OWRD's statewide network of approximately 250 observation wells, which are critical for tracking groundwater conditions, issuing permits, and sustainably managing water resources. The special procurement is justified by significant cost savings, as replacing the current Solinst equipment with alternative brands would cost approximately $600,000, compared to the estimated $50,000 needed for current equipment needs. A previous Request for Quote (RFQ) confirmed that alternative data loggers are not interoperable with OWRD's existing systems. The procurement process includes a seven-day public notice period on the OregonBuys e-Procurement system, with the due date for the opportunity set for May 26, 2025. Potential vendors or interested parties can review the detailed requirements in the attached documents.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this special procurement notice. The incumbent vendor is Pine Environmental Services, LLC, and the procurement involves integration with an existing network of Solinst data loggers used in approximately 250 observation wells across Oregon. The current contract will be amended to increase the total contract value from $149,999 to $249,999, representing a budget increase of $100,000 to support the continued acquisition of data loggers and related equipment. The Department of Administrative Services, State Procurement Services has approved the special procurement on May 14, 2025, subject to compliance with specific statutory and procedural requirements. Affected persons have a seven-calendar-day window to submit a written protest to the State Chief Procurement Officer, with protests requiring a detailed statement of legal and factual grounds, a description of harm, and the requested relief. The single point of contact for questions is Robin Ramsey, a Procurement and Contract Specialist, who can be reached at (971) 375-8850 or robin.v.ramsey@water.oregon.gov.