Special Procurement Notice - the Provision of Intensive Program (IP) Steward Services

The Oregon Department of Education (ODE) is conducting a Special Procurement (SP No. REQ-DASOBO-00143198) to establish a pool of Intensive Program (IP) Steward contractors who will provide specialized coaching services in education leadership, teaching and learning, and community engagement. The procurement aims to support Student Success Teams (SSTs) in school districts with the highest needs, with a contract term from August 1, 2025, to August 31, 2033. Qualified Stewards will be responsible for creating safe and inclusive learning environments, improving school practices, and supporting professional development across participating districts. The ODE will utilize an open, competitive Request for Application (RFA) process to identify and contract with up to 30 Stewards, with the ability to reinstate contracts for eight current Stewards. Potential contractors must demonstrate expertise in education leadership and the ability to provide comprehensive support to districts. The solicitation is structured to build a more robust pool of contractors after previous traditional Request for Proposal (RFP) methods yielded only one qualified contractor. Protests regarding the special procurement must be submitted in writing to the State Chief Procurement Officer within seven calendar days of the public notice.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises. The total estimated cost for this procurement is $12,000,000, with up to $140,000 allocated per Steward role annually. While the current documentation does not specify restrictions on organizational types, the RFA process suggests a competitive selection approach focused on qualifications and capability to deliver comprehensive educational support services. The procurement allows for potential expansion from the initial eight reinstated Stewards to a maximum of 30 contractors. Interested parties can direct questions to Tim Beaver, Senior Contracting Officer, at 971-208-0222 or tim.beaver@ode.oregon.gov. The solicitation is designed to ensure a competitive process that meets the specific needs of the Intensive Program while providing flexibility in contractor selection. The procurement represents a strategic approach to building a robust pool of educational support contractors to enhance student success in Oregon's most challenging school districts.